Company: WorleyParsons
Skills: Contracts Administration, Secretarial or Administrative
Education: High School/Secondary
Employment Type: Full Time Contractor
Salary: Negotiable
Location: Aberdeen, Scotland, United Kingdom

In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.

Located in region: Europe


WorleyParsons is currently recruiting a Project Administrator based in our Altens Office, Aberdeen for a duration of 6 months.

 

Role Overview

  • Provide administration support to the Project Team, and other areas of the Project when required.
  • Proactive diary management for Project Team.
  • Provide administration support to client (where applicable).
  • Create and issue Contract monthly report.
  • Arrange travel/accommodation.
  • Arrange meetings and record minutes when required.
  • Liaising with commercial team to record impending costs including lunches, taxis, stationery etc.
  • Generate WorleyParsons/Contract associated forms (i.e. personnel Requisitions, New start forms, Travel Requisitions, change Control, Interim Review).
  • Arrange hardware/software, furniture etc for new starts joining the project.
  • Liaise with Facilities for any office moves or facilities issues.
  • Update contact list, seating plan, project distribution list with new starts/leavers.
  • Ensure that stationery levels are maintained using the Corporate Materials System.
  • Maintain accurate filing system for project letters, reports, etc.
  • Maintain Contract SharePoint site.
  • Commitment to and promotion of WorleyParson's values and ensuring the realisation of company and project health, safety, environmental, quality and ethics, systems, policies and procedures

 

Role Requirements

  • Demonstrable experience in similar role.
  • Good understanding of office administration processes and practices.
  • Regular use of major software packages i.e.: Word/Excel etc., input into project share point site.
  • Ability to interface and interact with Management and Client Representatives at all levels.
  • Experienced in the production of detailed documents/reports.
  • Maintain confidentiality at all times.