Skills: Accounting, Payroll
Education: Some College
Employment Type: Full Time Salaried Employee
Location: Aberdeen, Scotland, United Kingdom
In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.
Raeburn are currently recruiting for a Financial / payroll Assistant - Marine crewing on a staff basis.Only those with the Right to Work in the UK should apply. Raeburn do not have the ability to provide visa sponsorship, therefore current valid ability to work in the UK is required
§Ensure deadlines are met, and assist Crewing Financial Supervisor as required.
§Comply with applicable environmental, quality, health and safety rules, procedures, laws and accepted safe work practices.
TASKS AND RESPONSIBILITIES:
§Receive expense claim forms, process and check exchange rates for all claims.
§Forward to Crewing Officers for approval.
§Send letters to any crew when their claim has not been approved or are more than 3 months out of the acceptance date.
§Amend the mileage on the claim if the crew member has claimed more than actual amount.
§Process all bond, call and KVH deductions the Masters submits to the office, update spreadsheet.with totals.
§Send any Cadets Bond, calls and KVH deductions to Clyde Marine.
§Liaise with Finance with the bond stock report and double check all amounts match up.
§Contact the Master on the vessel if the bond, call accounts and bond stock amounts do not match.
§Respond to email or telephone calls to the crew.
§Update Seanique with bonuses once confirmed from Master
§Checking contracts on payroll return as the crew join, to check all rates are paid correctly.
§Processing extra days.
§Forward on change of addresses, bank details, P45/46s, NI exception certs to DGL
§Communicating with DGL regarding missing/delayed salaries.
§Amending salaries for crew who are on sick leave, updating locations and spreadsheet.
§Working out salaries and training deductions for crew leavers, update spreadsheet for DGL to produce P45s.
§Check the reports DGL submit.
§Make sure DGL totals match the spreadsheets with deductions, expenses, and bonuses.
§Resolve any discrepancies.
§Run reports from Seanique at the close of payroll, save reports as the correct month in the shared folder for back up.
§Making up new Folders for the new month.
§Save sick report and leaver report to the new month after the close of payroll.
§File emails, expenses, promotion letters etc in each personal file.
§Check all KVH invoices with payroll returns, checking for discrepancies.
§Assist Supervisor and Manager with any queries and reporting.
§All other tasks relevant for the job.
§Education at higher vocational level.
§Previous maritime knowledge.
Experience with high volume payroll
§Excellent computer skills.
§Ability to work well within a team and work to deadlines.
Established in 1981, Raeburn has more than 34 years’ experience supporting our clients in the UK and international Oil & Gas and Petro-Chemical Industries.
Raeburn is built upon a solid foundation of experience and genuine hands on appreciation of our client’s project and operational developments - from the very first generation of UKCS offshore platforms to onshore refineries, tension leg platforms, pipeline and subsea completions, deep water projects, FPSO developments and de-commissioning projects, Raeburn have effectively supported our clients at all stages of their UKCS and international upstream and downstream projects and operational requirements with qualified and experienced multi-disciplined personnel.
Our combined knowledge of worldwide Oil & Gas & Petro-Chemical projects both onshore and offshore, operations and standards, our unmatched professional technical and commercial recruitment experience, pay-rolling services, access to one of the world’s largest Oil & Gas & Petro-Chemical specific databases, and our proven experience in the fields of international Visa, Work Permits, Payroll and Taxation management, ensures that Raeburn are best placed to support our clients with their recruitment needs, and provide support and advice on industry related matters.
Raeburn are fully committed to supporting our clients with all their recruitment and on-boarding requirements, and have the scalable structure, experience and dedication to provide a high quality, unrivalled and professional services enhancing efficiency and adding value to our clients’ businesses.
Raeburn have an outstanding track record of delivery for the Oil & Gas & Petro-Chemical industry’s major operators, service companies and contractors at all stages of their developments both in the UK and internationally. We are aware of the ever changing recruitment market and the need to ensure we are pro-active in the delivery of recruitment services provided to our clients, specifically in terms of legislation, technology and contractual demands.
Raeburn’s growing success is built upon our knowledge and expertise within the Oil & Gas and Petro-Chemical industries delivering the very highest of standards and reliability in sourcing the very best talent available in the market. Raeburn’s management and our teams of dedicated recruitment professionals are committed entirely to delivery and support for our clients now and in the future.