Company: Oceaneering
Skills: Contracts Administration, Customer Service, Secretarial or Administrative
Experience: 1 + Years
Education: High School/Secondary
Location: Aberdeen, Scotland, United Kingdom
Status: Active


No location/work authorization restrictions found.

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.


Duties & Responsibilities


Purpose

Administrative support for the Aberdeen based Commercial Team. Coordination of major tenders and proposals including management of process and monitoring of submission deadlines.

 

Functions

ESSENTIAL

Promote the Company; support the development of Business Unit strategies
Provide commercial support and guidance to Operations delivery teams
Analysis and review of Customer requirements and the investigation of new or alternative commercial responses.
Preparation and Submission of RFI's to Clients, in line with internal bid process
Preparation and Submission of Tenders to Clients, in line with internal bid process
Ensure bids are documented within CRM
Conduct hand over to Operations and Business Support and prepare supporting documents, in line with internal hand over process
Provide commercial guidance and support to Operations for the preparation and review of CTR's
Commence variation process where changes occur and annual rate reviews are required in accordance with Contract terms
Assist in the preparation of Contract Performance Review documentation and attend performance review meetings when required.

NON-ESSENTIAL

The list of job duties is not exclusive or exhaustive and the post holder will be required to undertake tasks that may reasonably be expected within the scope of the post
Assist with any other duties as and when required
Undertake specific projects as instructed by management

Safety

Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.

Other

Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Supervisory Responsibilities

This position has NO direct supervisory responsibilities.


Qualifications

REQUIRED

Minimum of 1 year experience in similar position
Must have excellent interpersonal skills and able to communicate effectively both verbal and written
Stimulates team spirit in the working environment
Demonstrate a lot of initiative, drive and motivation to achieve our company's goals
Ability to manipulate and coordinate large volumes of data quickly and accurately

DESIRED

Advanced Microsoft Office experience


Knowledge, Skills, Abilities, and Other Characteristics

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.

Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.


Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.


Oceaneering develops products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning.  The company is the world's largest manufacturer and operator of work class Remotely Operated Vehicles (ROVs) and is also a leader in offshore oilfield maintenance services, workover control systems, asset integrity services, umbilicals, subsea hardware and tooling.  Oceaneering also serves the aerospace, defense and theme park industries.