Skills: Secretarial or Administrative
Experience: 8 + Years
Education: High School/Secondary
Location: Washington, District of Columbia, United States
No location/work authorization restrictions found.
Chevron is one of the world's leading energy companies, with approximately 60,000 employees working in countries around the world. We explore, produce and transport crude oil and natural gas; refine, market and distribute fuels and other energy products; manufacture and sell petrochemical products; generate power; and develop future energy resources, including biofuels and geothermal energy.
Chevron is accepting online applications for the position of Executive Assistant - Government Affairs located in Washington, DC through July 15, 2018 at 11:59 p.m. (Eastern Standard Time).
Requisition ID# 381719
Responsibilities for this position may include but are not limited to:
Support for VP/GM – Administrative: Schedule internal, external meetings, and business related social events; ensure WebEx, VC, refreshments and other meeting resources are arranged and delivered on time; prepare briefing materials for meetings and events attended; coordinate domestic and international travel itineraries, flight arrangements, and transportation logistics; proactively anticipate and resolve scheduling or other conflicts as they arise; reviews and screens incoming emails through regular checks, deletions, and filing and highlighting items that require immediate attention; edit and circulate emails; edit and format executive letters and briefing materials; track expenses and prepare TEA; answer telephone and take messages; coordinate with Receptionist and Operations Manager on guest management; maintain trace file; handle confidential information of classified and sensitive materials, and maintains discretion at all times; provide general office support as requested.
Support for VP/GM – Compliance and Office Operations: Maintain office systems to ensure compliance, finance, and internal processes are met; complete quarterly lobbying reports for VP/GM and visiting executives to WDC office and coordinate filings; complete stakeholder tracking reports; update stakeholder contact list; develop reminders for deadlines in calendar, traces and other systems; coordinate with Operations Team and EPP team on GA planning logistics, including weekly events calendar, material review, and deadlines; maintains effective communications with Planning and Operations manager and his/her team regarding executive meetings and events.
Support for other executives: Provide administrative support to Chevron executives, including the Chairman, and their assistants leading up to and during visits to WDC office; serve as liaison and primary point of contact between WDC office and executive offices; coordinate itinerary, hotel accommodations, local transportation, participation in special or social events, and internal/external meetings for executives in advance of each visit to WDC; ensures requests from Chairman’s office are handled promptly and with discretion, and deadlines are met; work with VP/GM and appropriate managers to determine appropriate meeting schedule for each visit and coordinate internal briefing meetings; provide detailed and accurately formatting briefing materials in timely manner prior, during and after visits; provide the highest quality of service to executives during their stay in form of research, printed materials, and other items/requests needed during their visit; and enter all executive phone calls, emails, and other engagements with WDC stakeholders into stakeholder management system.
Required Qualifications: 8+ years of direct experience supporting a high-level principle or C-Suite executive for a mid to large sized organization.
- High School Diploma – required / Bachelor’s Degree - preferred
- Diplomatic nature and comfort working with people at all levels of the organization; advanced ability to engage executive staffs, U.S. and foreign officials and their staffs, and demonstrated understanding of foreign cultures
- Proven organizations skills, including ability to handle very active schedule, workload and logistics with a high level of confidentiality, initiative and independence; possess a high degree of discretion, judgment, tact and poise; grace under pressure and a can-do attitude
- Demonstrated strong interpersonal skills and ability to work collaboratively at all levels in the organization; proven ability to adapt readily to the needs of a diverse set of work groups and remain calm under pressure
- Advanced ability to communicate professionally and clearly in writing and verbally; capacity to build trust and develop cooperative relationships with stakeholders, coworkers and key contacts outside the organization
- Demonstrated ability to take initiative, prioritize, meet deadlines, and problem-solve; ability to anticipate needs and requirements; accustomed to supporting a high energy, very busy executive who may have last minute requirements or schedule changes.
- Ability to set priorities for multiple projects, meet multiple deadlines under pressure, and work through distractions; strong attention to detail and the ability to anticipate and plan for the needs of the executive
Relocation may be considered within Chevron parameters.
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
Regulatory Disclosure for US Positions:
Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.
Chevron participates in E-Verify in certain locations as required by law.
Nearest Major Market: Washington DC
Chevron is one of the world’s leading integrated energy companies. Our success is driven by our people and their commitment to get results the right way – by operating responsibly, executing with excellence, applying innovative technologies and capturing new opportunities for profitable growth. Some of our specialties include generating power and produce geothermal energy; investing in profitable renewable energy and energy efficiency solutions; and developing the energy resources of the future, including researching advanced biofuels.
Our diverse and highly skilled workforce consists of approximately 64,700 employees, including more than 3,200 service station employees. At Chevron, we’re focused on safely delivering the energy needed to power human and economic progress worldwide. But how do we do that when harnessing fossil fuels can be inherently risky? To meet these challenges, Chevron has spent more than 20 years expanding systems that support a culture of safety and environmental stewardship that strives to achieve unequaled performance and prevent all serious incidents and fatalities. We call this Operational Excellence, and it drives everything we do.
Diversity & Inclusion
We’re committed to reflecting in our workforce the rich diversity of cultures and racial and ethnic backgrounds in the communities where we live and work. We’re also devoted to encouraging a diversity of ideas.
Diversity is one of the cornerstones of our values, which we call The Chevron Way. The Chevron Way states:
“We learn from and respect the cultures in which we work. We value and demonstrate respect for the uniqueness of individuals and the varied perspectives and talents they provide. We have an inclusive work environment and actively embrace a diversity of people, ideas, talents and experiences.”
As a core value, diversity is critical to developing a talented, high-performing workforce needed for ongoing business success. The Chevron Way’s focus on people has helped establish a culture that attracts, develops and retains more diverse talent.
We Support Career & Personal Development
We value the importance of managing work/life priorities by offering flexible work schedules, on-site child care at some facilities, adoption assistance, dual-career couple support, scholarships and tuition reimbursement.
At Chevron, you’ll find a workplace committed to your professional development. You’ll receive support and tools to create your own career path, including education assistance support which pays up to 75% of the cost (including tuition, textbooks, lab fees, and registration and administration fees) for approved courses. To strengthen organizational capability, we develop our employees’ and contractors’ skills and experience through our Invest in People strategy. As part of this strategy, discussions focused on continually improving individual performance are held between managers and employees.
Chevron is ranked in the Global Top 10 in Rigzone's Ideal Employer Rankings - find out more here.