Skills: Customer Service, Document Control, Secretarial or Administrative
Other Skills: RRC Regulatory + Quickbooks +
Experience: 2 + Years
Education: High School/Secondary
Employment Type: Full Time Salaried Employee
Salary: $36,000.00-$48,000.00
Location: Humble, TX, US
Status: Active


In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.

Located in region: North America

Job Title: Administrative Assistant
Date: April 6, 2018

SUMMARY
Performs administrative duties for designated managers or department. Maintains appropriate confidentiality and represents work group or organization with professional demeanor.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:

Provides administrative support including telephone coverage, copying, scanning, mail delivery and pickup daily, sorting mail, orders and maintains supplies for company, and necessary communications internally and externally.
Expectation: Support is prompt, accurate, and efficient.

Types correspondence such as word processing or typing of letters, memos, emails, faxes, forms, policies, and procedures. Assists accounting with full support such as data entry, scanning, faxing, making labels, phone calls, daily mail as needed.
Expectation: Documents and correspondence are timely, accurate, and complete.

Maintains secure files to protect confidential information.
Expectation: Information shared only as appropriate. Files are secure at all times.

Works independently and within a team on special and nonrecurring and ongoing projects.
Expectation: Projects are completed in an efficient and timely manner.

Acts as a project manager for special projects, which may include planning and coordinating multiple presentations, disseminating information, and organizing company wide events.
Expectation: Special projects are conducted in a timely, accurate, and effective manner.

Assists manager or staff in the management of their schedules and handle calls for these executives from both internal and external sources.
Expectation: Assistance provided is efficient, timely, accurate, and complete.

Maintains phone number log for employees.
Expectation: Phone log is handled in a clear, accurate and efficient manner.

Clean office, empties trash each Friday.
Expectation: Assistance provided is efficient, timely, accurate, and complete.


SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or five years related experience and/or training; or equivalent combination of education and experience.

Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software.

Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands at occasional high stress level.

Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Quickbooks experience a plus.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variable in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

Maintains a valid Drivers License. Maintains Notary License or has the ability to be bonded for Notary License.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT and ENVIRONMENTAL CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Very limited to no exposure to physical risk.