Company: Wood
Skills: Contracts Administration
Experience: 10 + Years
Education: Bachelors/3-5 yr Degree
Location: Rosemount, MN, US
Status: Active


No location/work authorization restrictions found.

 

Overview / Responsibilities

Wood has an exciting opportunity for a Subcontracts Administrator based in our Rosemount, Minnesota office, reporting to the Procurement Department Manager. This position is responsible for effectively and professionally conducting and coordinating the activities associated with subcontracting of services. The incumbent has thorough knowledge and understanding of subcontracting concepts, principles and practices, and the techniques of ensuring task completion, project delivery processes, and subcontractor relationship expectations. The incumbent understands the role of subcontracting in the project delivery process and the value-added expectations, and performs assignments in accordance with established policies and procedures. The incumbent has advanced knowledge and understanding of the concepts, principles, theories, and compliance requirements applicable to the assigned group, subject area, or services.  

Key Responsibilities

  • Coordinate the procurement of subcontracted services and administer assigned subcontracts to accomplish project or group objectives and obligations
  • Subcontracting assignments typically will consist of professional or technical services, and major or complex construction services on larger projects, or assignment as the Subcontracts Manager for all subcontracting on a medium to large size project
  • Provide tracking of subcontract activity, progress information, and guidance to project personnel on subcontracting issues, with specific attention to change management and financial status
  • Coordinate closely with Engineering, Construction, and all other disciplines for continuity and overall program effectiveness
  • Perform all subcontract formation duties for assigned subcontracts, including prequalification of bidders, solicitation of proposals, proposal evaluations, source selection recommendations, development of negotiation strategies, leads negotiation of contract terms and pricing issues, conformance and finalizing of agreements, and subcontract issuance and execution
  • Develop and obtain approval of prime contract flow-downs applicable for the project and ensure applicable flow-downs are identified, addressed, and included in assigned subcontracts
  • Obtain necessary reviews and approvals of bidder exceptions, bid evaluations, source selection recommendations, Subcontracts, and change orders prior to execution
  • Ensure budget compliance issues are addressed and award subcontracts
  • Perform subcontract post-award administration duties, including change order management, contractual compliance, invoice verification, performance evaluation, closeout of agreements, and records retention
  • Maintain the database of potential and qualified subcontractors, including performance history
  • Utilize established policies, procedures, systems, and tools to assure maximum contribution
  • Preparation of proposal deliverables related to subcontracting, including pricing of subcontracted services, execution approach narratives, and labor hour estimates for subcontracting
  • Assist Procurement Management in providing other support services as requested

Accountability

  • Accountable to the assigned Procurement Manager or Subcontracts Manager
  • Preparation of quality requests for proposals and subcontract documents
  • Timeliness, accuracy, and adequacy of subcontracting and subcontract administration activities
  • Fulfillment of the subcontracting requirements for proposals and projects
  • Effective and timely management of subcontractor change activity to assure compliance with the subcontract provisions and mitigate the potential subcontractor claims
  • Timeliness, accuracy, and adequacy of subcontract-related problem identification, status reporting, and corrective action
  • Quality and timeliness of direction given to subcontractors
  • Maintaining effective relationships with subcontractors, project team members, management, clients, and support organizations
  • Compliance with established policies and procedures

Relationships

  • Reports to the appropriate Project Procurement Manager, Project Subcontracts Manager, or other assigned Procurement Manager for performance of work and implementation of subcontract management programs and procedures
  • Works under minimal supervision; No direct reports
  • Coordinates with project or departmental personnel to plan and support performance of the subcontracting activities, including Design, Construction, QA/QC, Safety, Project Controls, and Management

Authority

  • Commits, spends and controls client and company dollars within limits established in company policies or procedures
  • Makes decisions within the scope of procedures and assures compliance with applicable Procurement policies and procedures

Skills / Qualifications

Overall Knowledge of Business

  • Understands the project delivery processes as used for various contracting scopes (i.e. construction management, design-build, EPC) and their relationship to Enterprise Procurement procedures
  • Understands and experienced in commercial procurement, contract laws, practices and standards as they relate to operations management and project delivery

Resources/Capabilities

  • Understands overall corporate resources and capabilities
  • Able to travel 50% or more and or work from project jobsites for extended periods

Communications

  • Has good oral communications and writing skills
  • Is able to effectively compile subcontract documents
  • Must be able to effectively communicate with subcontractors, project teams, and others to organize and motivate them to achieve

Systems

  • Uses personal computer in support of electronic mail, and standard Microsoft Office software
  • Familiar with the capabilities of a subcontracts management system, and gains an understanding of how to use it for the subcontracting activities

Education/Experience

  • Degree in Business, Law, Engineering or other applicable field, with work experience in Purchasing / Subcontracting preferred
  • Minimum of 10 years’ experience in subcontracting and contract management, with specific experience in working on medium to large projects such as airports, dams, stadiums, buildings, highways and bridges, water projects, rail projects, power projects, refinery expansions, petrochemical units, pulp and paper mills, pharmaceutical plants, pipelines, dock construction, ocean terminals, offshore construction, or automated assembly lines in lieu of a degree is acceptable

Certifications/Registrations

  • None required; A.P.P., C.P.M., CPSM or CSM Certification from the Institute for Supply Management (or other international equivalent) is desirable

Company Overview

Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of over $11 billion.  We provide performance-driven solutions throughout the asset life-cycle, from concept to decommissioning across a broad range of industrial markets including the upstream, midstream and downstream oil & gas, chemicals, environment and infrastructure, power & process, clean energy, mining and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in. 

www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

 

 

Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of over $11 billion. We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets including upstream, midstream and downstream oil & gas, chemicals, environment and infrastructure, power & process, clean energy, mining, nuclear and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in.

 

Visit us at www.woodplc.com and follow us on Facebook and LinkedIn

 

 

 

 Wood is ranked among Top 30 in Rigzone's Ideal Employer Rankings.  Find out more here



image descriptionOther Jobs That Might Interest You