Senior Department Administrator - Certification Lead

Company: Baker Hughes
Skills: Secretarial or Administrative
Education: High School/Secondary
Location: Aberdeen, United Kingdom

Senior Department Administrator - Certification Lead

Would you enjoy playing a critical role in ensuring equipment safety, quality, and compliance in a fast-paced operational environment


Are you motivated by coordinating certification, inspection, and quality processes that directly support safe and efficient project execution


Join our team

Baker Hughes is a global energy-technology company operating in more than 120 countries. By bringing together advanced physical and digital technologies, we design and deliver solutions that make energy safer, cleaner, and more efficient across the value chain. With over a century of heritage, Baker Hughes partners with customers across oil and gas, industrial sectors, and emerging energy markets to accelerate progress toward a more sustainable energy future.

Partner with the best

As a Senior Department Administrator - Certification Lead, you will provide an effective and efficient certification and quality control service, supporting line managers across the business to continually improve standards in line with operational and regulatory demands. Reporting to the UK AMO Manager, you will coordinate certification and inspection activities, ensuring that all assets meet required standards prior to load-out and deployment.

This role is ideal for a detail-oriented professional who thrives in a hands-on environment, enjoys cross-functional coordination, and is committed to maintaining the highest standards of safety, compliance, and documentation accuracy.

As a Senior Department Administrator - Certification Lead, you will be responsible for:

 

• Overseeing and coordinating job-out certification and inspection activities.
• Preparing complete certification packages for equipment prior to load-out.
• Ensuring all asset-related information is accurately recorded and appropriately stored.
• Compiling certification packages in line with predetermined company standards.
• Coordinating with QC/Certification Engineers and Chargehands to identify equipment requiring recertification to meet job duration or parameters.
• Liaising with Lifting Engineers to highlight equipment requiring lifting inspections.
• Providing timely copies of relevant lift certification to the logistics department ahead of load-out.
• Completing or supporting completion of client documentation related to load-out requirements.
• Ensuring the location of all equipment is known prior to inspection visits.
• Notifying Workshop Leads of inspection schedules and confirming availability of support personnel.
• Accompanying Inspectors during all yard and workshop inspections and release activities.
• Communicating inspection concerns or non-conformances promptly to management.
• Scanning completed certification data books and uploading them to job-specific certification folders upon job completion.
• Ensuring hard copies of certification data books are correctly placed with the load-out unit, with locations logged on pre-dispatch forms.
• Filing or transferring certification documentation to certification support teams for processing.
• Participating in the on-call rota as required.
• Contributing to additional activities as needed to fully exercise professional capabilities.

 

Fuel your passion

To be successful in this role, you will:

 

 

• Bring relevant industry experience in a certification or quality-related role.
• Demonstrate awareness of certification standards and their practical application.
• Show understanding of equipment legislation and applicable industry standards.
• Be competent in Microsoft Office applications.
• Work effectively with minimal day-to-day supervision.
• Anticipate future requirements and plan proactively.
• Exhibit flexibility and adaptability across a broad range of responsibilities.
• Apply strong interpersonal, communication, and coordination skills.

 

QHSE responsibilities

You will:

 

 

• Ensure all applicable quality and operational procedures, as defined in Baker Hughes policies, are adhered to at all times.
• Perform all activities in accordance with Baker Hughes safety and environmental procedures.
• Ensure all incidents and accidents are immediately reported and that all required documentation is completed.

 

Work in a way that works for you

We recognize that everyone works best in different ways. In this role, we offer working arrangements that support both operational needs and employee wellbeing, including structured planning and collaboration with workshop and inspection teams.

Working with us

Our people are at the heart of what we do at Baker Hughes. We believe we perform best when our people are developed, engaged, and able to bring their whole authentic selves to work. We invest in health and wellbeing, develop leaders at all levels, and reward talent to bring out the best in each other.

Working for you

Our inventions have shaped the energy industry for over a century. To continue pushing boundaries, we reward those who embrace responsibility and operational excellence. You can expect:

 

 

• Contemporary work-life balance policies and wellbeing activities
• Comprehensive private medical care options
• Life insurance and disability programs
• Tailored financial programs
• Additional elective or voluntary benefits

 

The Baker Hughes internal title for this role is: Dept Administrator SrAbout Us:
We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward - making it safer, cleaner and more efficient for people and the planet.

Join Us:
Are you seeking an opportunity to make a real difference in a company that values innovation and progress
• Join us and become part of a team of people who will challenge and inspire you! Let's come together and take energy forward.

Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.