Overview / Responsibilities
Working directly within the Wood Consulting Growth and Development Global Function, assist with business activities such business development administration, client events, travel coordination, Growth & Devlopment team expense tracking and assisting the Sales Enablement function.
Responsible for Buisness Devlopment and Sales support activity to ensure a best in class, consistent and timely delivery of required support material in the pursuit of new business. The role supports delivery across the Consulting Growth and Development team in Americas (President, Vice President, BD Directors, Head of Sales Enablement) and the global Consulting team as required.
Requires the ability to prioritise and execute multiple activities and tasks within a highly dynamic working environment. The individual in this role is responsible for the quality of data in the system for the respective business unit and training users as needed. Working in partnership with the Service Lines, Functions and assigned functional leads sales leaders the Growth & Devlopment Assistant will ensure the following
- Ensure the business is fully supported by providing administrative assistance to the Growth & Development Americas team and local office as required.
- Ensure compliance with internal processes.
- Assisting with meeting preparation, organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Format information for internal and external communication - memos, emails, presentations, reports
- Supporting leadership with timecards, orders, organization of events, calendar management.
- Coordinate travel arrangements and prepare, reconcile, and submit expense reports for multiple leaders
- Manage scheduling for company executive(s)
- Maintain various records and documents for company executive(s) to include expense tracking / coordination.
- Assist the Sales Enablement function to coordinate internal and external events as required.
- Assist with Proposal coordination as required.
- Attend meetings as required and take notes of discussion; prepare the initial draft of minutes and summaries.
Internal:
- Develop and maintain relationships across the G&D Leadership team, Operations and Functions.
- Ability to work within a fast paced environment, manage change, analyse and problem solve.
- Ability to self-manage priorities and deadlines
- Capable of providing accurate, business support to team members.
- Ability to use initiative and prioritise workload.
- Understanding of Wood capabilities.
External:
- Ensure when representing Wood that you market the company and yourself in the right way, by being prepared and making a good impression
Skills / Qualifications
Minimum Qualifications:
- Bachelor's degree preferred
Minimum Experience:
- Experience with proposal workflow as well as operational, financial, sales procedures
- Must have experience in MS Microsoft Suite and be proficient in Word, Excel, PowerPoint and Visio.
- Must be able to communicate effectively both verbally and in written form
- Ability to effectively plan, prioritise, execute, and follow up in a timely manner
- Must have excellent organisational skills
- Must be detail oriented
- Strong administrative and organisational skills required
- Development of local and remote relationships across wide ranging time zones
- Excellent communication (written and oral) skills
- Ability to work on multiple bids simultaneously while maintaining focus
Company Overview
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
