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Company: Eni
Skills: Contracts Administration
Education: Bachelors/3-5 yr Degree
Location: Villahermosa, Mexico

IRC223231 - CONTRACT ADMINISTRATOR

At Eni, we are looking for a Contract Administrator within Eni Mexico in Villahermosa, Tabasco . You will be responsible for p roviding necessary assistance in contractual negotiation and dispute resolution. Liaise with Procurement, Finance and Legal Department with reference to significant Contractual/Commercial issues.

As a member of the procurement team at Eni Mexico you will be responsible for:

 

  • Assisting relevant Contract Holder in the management of Contracts in compliance with applicable procedures and guidelines.
  • Verifying Contractor compliance with Contract Terms and Conditions, Scope of Work, Deliverables, and report to CH any deviation or missing part.
  • Providing general contractual / commercial advice to the Contract Holder and User Department members.
  • Administering and maintaining traceability and records of all correspondence, meetings, actions, and decisions relating to the assigned contract(s).
  • When applicable, participate in kick off meeting to review contract terms and conditions, and highlight contractual needs, such as subcontracting, insurances, etc.
  • Attending the Handover meeting with C&P and verify the completeness of handed over Contract/Contract Amendment documents.
  • Coordinating and maintaining register of contractual and commercial issues.
  • Supporting Contract Holder in the preparation of Vendor Performance Feedbacks.
  • Preparing correspondence to the Contractors on routine contractual/commercial matters, for signature by the Contract Holder or the Company Representative.
  • Reviewing correspondence from Contractors and monitor & expedite response times by Company.
  • Attending meetings with Contractors at which contractual/commercial matters may be discussed. Review contractor's (or in absence prepare own) minutes of all such meetings prior to verification by the Company.
  • Ensuring all required guarantees, insurance and tax certificates have been received from the Contractor and forwarded to Company Legal, Insurance and Tax departments for verification (if needed), as required and report to CH any deviation or missing part.
  • Reviewing sub-contract authorization requests, as prepared by Contractors, and obtain appropriate Company approvals/comments if required.
  • Facilitate and maintain positive interface and communication between all the functions involved in the Contract execution.
  • When applicable, coordinate the settlement of the final account and processing of the Completion Certificate and preparation of the Close-out Report for Contract Holder signature. Closing out the Contracts in ERP system after its expiry.
  • Assisting and supporting contract compliance review and audit activities and ensure implementation of audit report recommendations by the teams involved.
  • Providing feedback on lessons learnt from Contract Administration activities to CA Focal Point and to Contract Management Support unit in HQ.

 


This is the opportunity for you if you have these skills and requirements :

 

 

  • Ability to read, analyze, and interpret common scientific, technical, financial, and legal documents. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Ability to respond to common inquiries or complaints.
  • Ability to write formal letters using professional English language.
  • Ability to write reports and information that conforms to prescribed style and format.
  • Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics etc.
  • Ability to interpret a variety of instructions provided in written, oral, diagram, or schedule form. Ability to handle multiple projects/contracts simultaneously.
  • Good knowledge of English
  • Previous experience as a Contract Administrator involved in the preparation, negotiation, and administration of a broad range of complex technical contracts/purchases with the attendant knowledge and experience of commercial, insurance and legal issues is essential.
  • Pre-award or post-award experience can be accepted, meaning that Buyer experience is equivalent to the Contract Administrator experience.
  • Good knowledge and experience of commercial, insurance and legal issues is essential.
  • Pre-award or post-award experience can be accepted, meaning that Buyer experience is equivalent to the Contract Administrator experience.
  • Engineering Bachelor or Master (preferably) Degree, or Finance/Administration master's degree
  • Legal/Paralegal degree can be acceptable as well.

 


Location:

Villahermosa, Tabasco .

Contract type:

Fix Term 24 months, Monday to Friday, Administrative activities in the office.

At Eni we believe in enterprising people, capable of making a difference and making their contribution with passion and innovation, to respond to the global challenges of the energy transition. For us, the skills and attitudes of each individual , continuous training , and diversity and inclusion are fundamental. We promote flexible ways of working with particular attention to well-being, welfare and work life-balance.

Eni will evaluate applications considering plurality and diversity as sources of enrichment. If your application is assessed to be among those most in line with the required profile, you will be contacted to continue the selection process.

Whatever your ambition, at Eni you can find the tools to make it happen.

Energy for action takers

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