Company: Wood
Skills: Secretarial or Administrative
Experience: 1 + Years
Education: High School/Secondary
Location: Ireland

Overview / Responsibilities

Site Administrator - Ireland Based

Wood Operations & Maintenance business have a requirement for site based Administration services to provide clerical support at our client project site in Ireland, we anticipate the scope of work will be available for a duration of 6 - 12 months.

Join a culture of innovation, pushing the boundaries of what is possible to seek the best solutions for our client.

If all of this sounds good to you, review the typical responsibilities of the role and the requirements of the position below, then follow the link to apply and start your journey with Wood.

Scope of services required:
  • Typing and formatting documents and reports
  • Take messages where appropriate, and / or refer to relevant person or department
  • Receive and distribute incoming mail, logging correspondence into project / department logs if necessary
  • Answer telephone calls and routine queries
  • Administer diary, organise meetings, accommodation, hospitality (where necessary)
  • Booking of meeting rooms, equipment and catering as required
  • Organise travel arrangements as required
  • Data input, i.e. maintenance of various databases / logs for correspondence, expense reports, holiday charts, etc
  • Set up and maintain filing, assist with file archival
  • Photocopying, printing, scanning, collating, binding, and distribution of documentation
  • Be a general contact point for staff / clients and receive visitors where appropriate
  • General administrative tasks as and when required
  • Assist with the booking and administration of site inductions

Skills / Qualifications

At Wood, we understand and acknowledge that everyone is different, and we are committed to equal opportunities and want to access all of the talent that is out there. We are committed to attracting a broad range of skills, knowledge and experiences and embrace differences.

So even if you feel you don't have everything listed, but feel you have some of the experience, knowledge or skills to help us unlock solutions to the world's most critical apply.

  • Experience of working in a structured environment requiring the formal handling of documentation (desirable)
  • Proficient in the use of MS Office Word Excel and Powerpoint (essential)
  • Ideally you will have a background in Refinery, Petrochemical or the Oil & Gas industry
  • Able to use initiative in organising workload, although direction will be given by the Project Manager as necessary
  • May be required to cover for other support staff during their absence

Company Overview

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Wood is a global leader in consulting and engineering across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. At Wood our common purpose is to ‘unlock solutions to the world’s most critical challenges.’ Through the delivery of our Consulting, Project and Operations solutions across energy and the built environment we deliver exceptional returns for our clients, our people, our investors and the communities where we live and work. Visit us at and follow us on Facebook and LinkedIn.