Company: Shell
Skills: Document Control
Education: High School/Secondary
Location: Chennai, Tamil Nadu, India

The new SEAM organization integrates Safety, Environment & Asset Management activities and positions from existing lines of business (Integrated Gas, Downstream & Upstream) and central teams (PTS, Asset Management Excellence). With a broad geographical footprint, this will enable the new team to support Shell's business & assets around the world.

The VP TAO will be accountable for maximizing integrated business value across the organization. Technical Asset Operations (TAO) is a key enabler for the accelerated delivery of Shell's Asset Management System and will help us to reach our ultimate potential in Downstream Manufacturing, Integrated Gas and Upstream. TAO provides high quality and cost-competitive technical resources who are not physically present at site yet are an integral part of asset teams delivering value through end-to-end AMS work processes.

Purpose & Accountabilities
  • Work in ASSAI, AIM-EDMS (Doc Management tool), CMMS (SAP) and for Maintenance, assurance, technical support and standardization of technical data and documents of the manufacturing sites, chemical plants, supply chain and distribution locations. With support roles on site engagement & technical & tools forums.
  • Manage Information & Data, responsible for document control through ASSAI and Polarion.
  • Perform as a Document Controller & DocData admin
  • Analyze data and business processes which includes data cleansing, data mining and profiling, benchmarking, reporting projects for site related equipment and maintenance related activities.
  • Monitors functional mailbox for Document Turnovers on daily basis and prioritizes the completion of these document turnovers based on agreed criteria and in line with asset standards
  • Setting up distribution lists and transmittal templates.
  • Creating dashboards on document status and reporting the progress status.
  • Understands data related maintenance reports, equipment drawings, circuit diagrams, P&IDs, operation, and maintenance manuals of OEMs for process plants & operations.
  • Understanding the functions of the various equipment's /instruments and knowledge of reading/ interpreting the engineering drawings (P&IDs, PEFS, PFDs) is an advantage.
  • Opens each drawing or document and performs quality check based on the Asset's Document Management standards - returns document turnovers to the originator that don't meet baseline quality standards. Sends required notifications and closes document turnover per instruction when complete.
  • Organize a process flow and align with business on the execution of document deliverables.
  • Comply with Company Records Management for Controlled and not-Controlled documents.
  • Updates documents to ASSAI, AIM-EDMS, adds metadata and links to FLOC per work instruction.