Company: Wood
Skills: Secretarial or Administrative
Education: High School/Secondary
Location: Oakville, Ontario, Canada

Overview / Responsibilities

Wood currently has an exciting opportunity for a Receptionist, r eporting to the Facilities Manager, this position is located in our Oakville, ON office.

The role has overall responsibility for providing and coordinating reception and administration functions in numerous areas, including General Administration, Department Administration (Engineering/Project Services/Quality/HSSE/Finance) and Project Administration. If you have a successful track record and thrive on challenges in a fast-paced environment, this is the opportunity for you

Key Responsibilities :
  • Maintain reception area to sign in/out all visitors, clients and suppliers
  • Answer switchboard and operate paging system
  • Field general inquiries from clients, public and other Wood personnel
  • Regularly monitor office supplies and coordinate with Building Office Services to ensure supplies remain stocked
  • Coordinate viewing of Oakville Office Safety video for all visitors when necessary.
  • Perform word processing tasks such as letters, memos, minutes of meetings, specifications, reports, and manuals, etc. in accordance with company standards
  • Maintain project files and internal and external reporting requirements
  • Coordinating, printing, scanning, and issuing of non-technical documents
  • Other related duties as may be required

Skills / Qualifications

  • Minimum 1 year receptionist experience, preferably in a professional office environment
  • Previous experience with basic level accounting and invoice management
  • Strong knowledge of Word and Excel. Ability to use all MS Office applications. Working knowledge of SharePoint would be an asset
  • Ability to demonstrate flexibility when dealing with changing priorities
  • Exhibit an extremely high level of professionalism and superior attention to details
  • Exceptional customer service skills
  • Able to demonstrate sense of initiative and ownership
  • Energetic, self-motivated, and quick to learn with a focus on continuous improvement
  • Ability to work effectively in a dynamic team environment
  • Exceptional interpersonal, written, and verbal communication skills
  • Ability to lift 50lbs

Company Overview

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement (EEO)

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Wood is a global leader in consulting and engineering across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. At Wood our common purpose is to ‘unlock solutions to the world’s most critical challenges.’ Through the delivery of our Consulting, Project and Operations solutions across energy and the built environment we deliver exceptional returns for our clients, our people, our investors and the communities where we live and work. Visit us at and follow us on Facebook and LinkedIn.