Overview / Responsibilities Wood is currently sourcing an experienced Administrator - Senior Secretary to join the Wood team in Manila.
In this role provides complex administrative support to a department, project or group of professionals. Work
autonomousy to provide support and may support to less experienced administrators.
Responsibilities - Performs full clerical, administrative and general office duties involving transcription, typing, record and
file maintenance, data entry and telephone reception. - Requires an understanding of the content of the manager's job and method of operation as well as
knowledge of departmental operations and procedures. - Organizes and maintains files of manager's correspondence, records etc. and follows up pending
matters - Acts as receptionist for the manager, screening correspondence and telephone calls
- Schedules appointments and coordinates arrangements for meetings
- Prints, organises and prepares information for meetings
- Arranging travel/accommodation/car hire
- Prepares routine letters and memoranda for manager's review
- Organizes and expedites flow of work through office and initiates follow up action
- Support in collecting information and data for reporting
- Populates templates and creates documents
- General office housekeeping activities as required
Skills / Qualifications - More than 3 years experience in administrative role
- Requires good leadership, people management and motivational skills
- Excellent oral and written communication skills are required as is also strategic thinking who can contribute to the management and improvement of the overall project controls operation both within the contract and wider project controls organisation
- Work behaviours enhance the Company's reputation with the client. Demonstrates technical expertise and the ability to influence and challenge others to behave in ways consistent with the interest of the organisation
- Identifies the primary task in a team situation and maintains clear focus to achieve results. Demonstrates sound, fact-based decision making, and the ability to work collaboratively with colleagues, clients and contractors to help project teams achieve goals
- Able to understand changing trends and developments within the project controls arena and understand and communicate their impact to the business
- Innovator and solution orientated mentality that is reflected in the performance of project controls team to achieve delivery goals
- Actively develops relationships with customers and Wood entities via regular contact and involvement. Demonstrates ability to develop long and short term service relationships
Company Overview Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
