Company: Wood
Skills: Contracts Administration, Materials Management
Experience: 15 + Years
Education: High School/Secondary
Location: Muntinlupa, Metro Manila, Philippines

Overview / Responsibilities

Wood has an opportunity for a Subcontracts Administration Manager responsible for administering the module fabrication contract to be executed in a module fabrication yard located in Philippines (approx. 100 km from Manila).



  • Reporting to the Module Fabrication Manager (at module fabrication yard) and to the Project Subcontracts Manager (in Milan office), he will be in charge to manage module fabrication contract
  • Implement the Subcontracting Administration procedure prepared by the Project Subcontracts Manager
  • At the start of each work arrange meetings with the module fabrication Contractor (herein after "Contractor" on the procedures of administration (preparation of accounting, evaluation of extra works, interim and final payment certificates, etc.)
  • Review in detail and approve the Contractor's interim payment certificates in accordance with the Project Construction Contracts Administration Procedure, get Construction Manager signature for confirmation of work executed and issue to subcontractors the authorizations for invoicing
  • Set the rules for the review, in particular for the portion of the contract "unit prices", the accounting (re-measurement) submitted by Contractor checking in detail quantities, correct application of unit prices (to be in accordance with the contract price list, and contract requirements), correctness of all calculations (arithmetic's)
  • Assure that extra works, claims, back charges, penalties and close out of the contract are performed / processed in accordance with the Project Procedure
  • Ensure that the final payment certificate contains all the documentation requested by the Subcontract Administration Procedure
  • Verify and check invoices
  • Prepare and issue, regularly, the "evaluation of the contract price summary"
  • Prepare together with the Construction Manager the claims preliminary assessment and assist up to claims final settlement
  • Assist the Construction Manager in resolving disputes (if any) with contractor, about contractor's contractual obligations, and participate, as required to the site meetings with contractor
  • Check and ensure receipt of all contract documents from Home Office
  • Ensure receipt of copy of all drawings issued for construction to be kept, properly filed, for accounting records purposes
  • Ensure that all contract and accounting documents are properly filed and in auditable conditions
  • Prepare and transmit to the Client the draft of contract amendments due to extra works, back charges, claims
  • Review the Performance Evaluation of all contractor prepared by the Subcontract Administrator, and ensure transmission to the Home Office
  • Assure performance of Construction Contracts Administration activities in accordance with the Project Execution Plan and issue, when appropriate, Quality Forms in accordance with the Quality Management System instructions Skills / Qualifications


Skills / Qualifications




  • Should be a graduated Civil / Mechanical / Electrical engineer with minimum 15 years' experience in Subcontracts and
  • Subcontracts Administration at site for Chemical and Oil & Gas industries
  • Knowledge of chemical / oil / gas or power plants construction issues and the cost / schedule / risk factors associated
  • Fully proficient in accounting management necessary for verify the calculated quantity
  • Fluent in English (Philippine is a plus)
  • Fully proficient in Office suite
  • Excellent communication skills with proven ability of leadership
  • Availability to move at job site
  • Eligible to work in Philippine


Company Overview

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.



Wood is a global leader in consulting and engineering across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. At Wood our common purpose is to ‘unlock solutions to the world’s most critical challenges.’ Through the delivery of our Consulting, Project and Operations solutions across energy and the built environment we deliver exceptional returns for our clients, our people, our investors and the communities where we live and work. Visit us at and follow us on Facebook and LinkedIn.