Company: NES Fircroft
Skills: Contracts Administration, Secretarial or Administrative
Education: Associates/2 yr Degree/Diploma
Employment Type: Full Time Contractor
Location: The Hague, South Holland, Netherlands
In this position you will be providing secretarial and administrative duties. The Office applies key computer and process skills with a detailed understanding of the organization's operation.
The Office Assistant assists the Executive Assistant with their day-to-day activities. Your profile should include skills like excellent communication, enjoying solving problems, and working well in teams.
Responsibilities Main tasks & responsibilities include:
- Assisting the Country Manager EUR West;
o Arranges travel schedules and reservations as required;
o Assists with expense reporting in Eclaims
- Assisting NL HR Manager and HR Team.
- Assisting the business with administrative tasks, travel and support.
- Assisting with preparation of tenders and afterwards process contracts.
- Maintaining the NL client list and keep update with main contacts/assistants
- Organizing local meetings (book conference room/send invitations/arrange lunch)
- Process invoices in SAP and create Purchase Orders
- Process incoming sponsor request like student groups, charity funds and SPE. Check with management if it can be granted. Create answer, process advertisement/logo requests.
- Main contact for general phone/mail inquiries/complaints and queries, sales calls, information requests, etc.
- Main contact for Regus services - mail distribution. Have bi-monthly meeting to check progress/discuss issues.
- Daily basis check mail for The Hague/ SLB unknown employees. Keep telephone list up to date of employees at Parkstraat office.
- Administer the Parkstraat entrance Key cards (PKI for colleagues/visitor cards for external visitors)
- Arrange stationary, incl. business cards with Multicopy. Implement/maintain contact with printing company for their online ordering tool used for different SLB locations.
- Implement and maintain procedures (f.i. ERP)/office admin systems (f.i. DHL online tool/QBT taxi booking tool).
- Process and implement RIR's for Parkstraat office-related matters.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.