Company: Wood
Skills: Secretarial or Administrative
Experience: 5 + Years
Education: Bachelors/3-5 yr Degree
Location: Port Hope, Ontario, Canada


Overview / Responsibilities

Wood Environment & Infrastructure Solutions is hiring a Project Admin to join our team in Port Hope, Ontario

The position is a full-time permanent position for a self-motivated, energetic, and organized individual to become trained in various aspects of our day-to-day operations related to project coordination, oversight of activities, resolving issues, reporting, team support, and other duties as assigned.

Key Responsibilities:
  • Supports managers and project teams in organizing, performing, tracking and reporting project health and performance
  • Prepare workplans and proposals for on-going pursuit or newly awarded projects.
  • Technical; works with project personnel; reviews and understands project drawings and specifications; drafts and understand technical project documents and contract correspondence.
  • Scheduling: progress tracking, work activity scheduling, and communicating progress to managers and team members.
  • Procurement: manage subcontracts and suppliers, orders, reviews payment certificates/invoices, working closely with procurement.
  • Budgeting; understands and maintains budgets and forecasts.
  • Tracking; tracking all manner of project statistics and information. Organize, save, and report information to managers and team members.
  • Coordination; communicates, organizes, and coordinates between all internal and external stakeholders.
  • Invoicing; understands contract payment structure, draft invoices for review by management.
  • Planning/Executing; organizes, schedules, coordinates, initiates upcoming project work.
  • Meetings; plans and organizes project meetings and events.
  • Administrative; organization and administrative duties as required.
  • Represents Wood to clients, subcontracts, suppliers, and other internal groups.

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Skills / Qualifications

  • 5+ years of progressive experience or more in a coordination/administration/management position
  • Bachelor's Degree in Civil Engineering, Structural or Architectural from an accredited university an asset but not required


Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

Diversity Statement (EEO)

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Wood is a global leader in consulting and engineering across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. At Wood our common purpose is to ‘unlock solutions to the world’s most critical challenges.’ Through the delivery of our Consulting, Project and Operations solutions across energy and the built environment we deliver exceptional returns for our clients, our people, our investors and the communities where we live and work. Visit us at  www.woodplc.com and follow us on Facebook and LinkedIn.