Company: Petroplan
Skills: Facilities Management
Experience: 1 + Years
Education: High School/Secondary
Salary: Negotiable
Location: Basingstoke, England, United Kingdom


Role Overview/Purpose
To coordinate all General Services management activities in a landmark office building located on the Basing View business park development in central Basingstoke, Hampshire, UK.
The building was constructed and completed in 1983 and is under a long-term lease from Basingstoke and Deane Borough Council to our client. The premises comprise of seven main floors Basement through to Sixth floor of occupied and fully furnished office space with a basement cafeteria, extensive parking and external landscaping with two further floors above the Sixth floor, which houses major plant and equipment as well as the lift motor and equipment room. A total working space of c 10,000 sqm. There is room for approx. 650 personnel, a mix of owner occupier, project client personnel and other tenants.

Duties include, but are not limited to
  • Liaising with internal clients, contractors and vendors
  • Ensure effective management of 3rd Party contractors and vendors, including effective Budget Management for all contracts
  • Ensure all contract documentation is in place
  • Raising purchase orders and other procurement documentation
  • Attending meetings to ensure the smooth running of all house services
  • Managing tender information requests and client/3rd party audits
  • Managing and carrying out internal office moves
  • Managing internal events
  • Directing small building works projects
  • Assisting building tenants and developing relationships
  • Directing 3rd party maintenance, Concierge Services and Catering Services teams
  • Using a facilities team helpdesk
  • Ensure site compliance with legislation
  • Completing, managing and reviewing all relevant risk assessments
  • Managing evacuation procedures, policies and where necessary, training
  • Dealing with day-to-day building operational issues
  • Regular provision of updates and reporting to the HR & Facilities Manager
  • Any other duties as reasonably directed by management


IN ADDITION TO THE ABOVE IT IS ALSO REQUIRED TO:
  • Provide specialised security support to the Employer in order to analyse, evaluate and manage security risks in line with Company Security Procedures


Essential Skills
  • Adaptability, good communication and interpersonal skills.
  • Strong problem-solving and analytical skills.
  • Resilient & flexible able to meet conflicting priorities & urgent requirements.
  • Budgetary management


Desirable Skills
  • Some technical knowledge of building management processes is desirable

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.