Company: NES Fircroft
Skills: Secretarial or Administrative
Experience: 5 + Years
Education: High School/Secondary
Employment Type: Full Time Contractor
Salary: N/A
Location: Houston, Texas, United States


Administrative Assistant III

Job Type: Contract - May 2nd, 2022 - May 5th, 2023 (5/2/222 - 5/5/2023)

Location: Houston, TX.

Schedule: Standard 40hrs/week, Hybrid Onsite

 

Summary:

The main function of an administrative assistant is to provide high-level administrative support or office support to nonexecutive employees, departments, or functions.

 

Responsibilities:

  • Creates, maintains, and updates department SharePoint and Microsoft Team's site.
  • Coordinates domestic and international travel plans and documents as required.
  • Special projects, as needed.
  • Acts as back-up for other Administrative Assistants, as needed.
  • Provides general administrative support including coordinating meetings and appointments, e-mails, calendar management, report generation, presentations, event/meeting planning coordination, invoice tracking and order office supplies, file maintenance, catering, etc.
  • Maintains records of all office business expenses (P-card and T-Card), track expenditures through the year, research discrepancies, maintain organization charts, and address distribution lists.
  • Coordinates all logistics for office moves and assists in the onboarding and off-boarding of employees.
  • Recognition and Awards (R&A) administrator.
 

Requirements:

  • 5-7 years' experience required.
  • Strong computer skills required- Demonstrated proficiency in the Microsoft Office Suite (Word, PowerPoint, Excel, Teams, and Outlook) and SharePoint.
  • Strong communication skills- Ability to communicate clearly and professionally to a global team both internally and externally in a clear, concise, and effective manner.
  • Ability to plan, balance, and multi-task responsibilities based on business needs; approach work proactively to maintain a high level of accomplishment.
  • Punctual, dependable, and able to work with minimum supervision.
  • Strong interpersonal skills.
  • Ability to interface effectively with all levels of a diverse workforce.
  • Interest and/or familiarity in Lean Six Sigma.
  • Ability to think critically about data, data analysis and reporting.
  • Event planning/ project management experience.
  • Must effectively demonstrate company values (integrity and trust, high performance, partnership, diversity, inclusion, etc.)
 

Education:

  • High school diploma or GED required.
  • Bachelor of Art or Bachelor of Science degree preferred.


With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.