Company: Wood
Skills: Facilities Management
Education: High School/Secondary
Location: Houston, Texas, United States


Overview / Responsibilities

Wood is currently recruiting for a Space Coordinator Office for our Houston, TX Office. Due to the scope of this position the successful candidate will be required to be based in the Houston / Katy Campus. This is a temporary (anticipated three months) opportunity and local candidates are preferred as there will be no relocation assistance and / or per diem provided.

Authorization to work lawfully in the US without sponsorship from Wood is required

 

 

  • Responsible for managing projects related to project space allocation to support the needs of the company
  • Process move and space requests initiated by projects and departments
  • Maintain floor plans and space coordination systems
  • Coordinate project and department space needs and relocations requests with management and project staff
  • Coordinate with internal Move Supervisor on relocation needs related to the Office Movers and/or Furniture
  • Process New Hires, Client Facility Request Forms, Client Demobilization Forms, and Relocation Requests from Office Assignment SharePoint site
  • Process Farewells, Not in Office and Return to Office from email distribution lists
  • Enter Data in departmental database and run reports off database
  • Maintain and check building drawings to ensure accurate occupancy information
  • Conduct ongoing quality assurance checks of office buildings against floorplans to ensure accuracy
  • Coordinate with Administrative Support Group to ensure proper workflows are utilized
  • Coordinate with the IT & Information Management Departments on relocations and database issues
  • Coordinate with Facility Management and Building Maintenance for construction and repair projects associated with relocation and/or furniture needs
  • Assist with on-site supervision of large relocation projects as needed
  • Order nameplates for New Hires and replacements as needed
  • Print and deliver an updated set of floor plans on the 1st of each month to various employees
  • Other duties as defined by the Facility Project Manager

 


Skills / Qualifications

Qualifications:

 

 

 

  • Excellent written and verbal communication skills
  • The ability to plan and schedule tasks
  • Flexible and can adapt and prioritize tasks easily
  • Excellent customer service skills
  • College degree preferred, but not required

 


Preferred Qualifications:

 

 

  • Experience and/or knowledge of engineering projects
  • Experience in Relocations, Facility Services/Management Departments
  • Experience in a scheduling or planning role
  • Experience providing customer service to internal and external clients

 


Knowledge, Skills and Experience:

 

 

  • Excellent planning and organizational skills including scheduling
  • Experience with documentation & electronic record keeping
  • Ability with MS Word and MS Excel with intermediate proficiency
  • Ability with (or willingness to learn) pdf editing software
     


Personal Attributes:

 

 

  • Able to speak and interact in a professional manner in an office setting
  • Able to work under pressure and meet deadlines
  • Able to react calmly to changes in a fast-paced environment
  • Customer focused with strong relationship-building skills
  • S trong ethical v alues a nd c ommunicates with o penness and h onesty

 


Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

 

Wood is a global leader in consulting and engineering across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. At Wood our common purpose is to ‘unlock solutions to the world’s most critical challenges.’ Through the delivery of our Consulting, Project and Operations solutions across energy and the built environment we deliver exceptional returns for our clients, our people, our investors and the communities where we live and work. Visit us at  www.woodplc.com and follow us on Facebook and LinkedIn.