Company: Wood
Skills: Secretarial or Administrative
Education: High School/Secondary
Location: Reading, England, United Kingdom


Overview / Responsibilities

Woodis currently recruiting for a Team Secretary to join us in Reading for maternity cover until February 2023, providing a comprehensive secretarial and administrative support to a business unit.

The primary requirement of this role will be to support the management team with secretarial support and administration for the department.

Responsibilities
  • Diary management of Head of Department.
  • Screening and fielding telephone calls
  • Monitoring e-mails, (action, forward and filing accordingly)
  • Arranging worldwide travel, flights, accommodation, transfers sometimes with complicated itineraries
  • Coordination and distribution of weekly, monthly and executive reports
  • Collating, running and updating weekly department reports
  • Point of contact for the department
  • New starters admin, induction and organisation of equipment as well as admin related to leavers
  • Formatting documents
  • Oracle support to team
  • Expenses collation and approval
  • Meeting room bookings and hospitality
  • Review and update of department data including minute taking
  • Various department admin duties including holiday charts


Skills / Qualifications

  • Working in similar role would be advantageous
  • Good PC skills required
  • Must be flexible and able to work on own initiative
  • Good verbal communication skills
  • Attention to detail
  • Proven administrative experience
  • Numerate
  • Experience of working in a fast pace environment


Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Wood is a global leader in consulting and engineering across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. At Wood our common purpose is to ‘unlock solutions to the world’s most critical challenges.’ Through the delivery of our Consulting, Project and Operations solutions across energy and the built environment we deliver exceptional returns for our clients, our people, our investors and the communities where we live and work. Visit us at  www.woodplc.com and follow us on Facebook and LinkedIn.