Company: Wood
Skills: Project Management, Secretarial or Administrative
Experience: 5 + Years
Education: High School/Secondary
Location: St. John's, Newfoundland and Labrador, Canada


Overview / Responsibilities

Wood is currently seeking a Project Administrator. The role will provide administrative support to project teams, under various technical disciplines. You will be flexible and able to work closely with various team members to ensure a high standard of project delivery is maintained and will also assist the HSE Coordinator with the administration of the HSE Management Program. It is anticipated that the successful individual will spend 20% of their time with HSE administration and 80% project administration. We are looking for a motivated, energetic individual with comprehensive knowledge of administrative processes and procedures, able to function with a fair degree of independence.

Key Duties:
  • Managing records and document control for projects
  • Supporting Project Managers with project financials (assistance with expenses, invoicing, client updates)
  • Provide administrative support to project teams
  • Record meeting minutes and update project delivery / field schedules for team meetings
  • Arrange travel, through travel agency, as needed for field staff
  • Expense entry support for field staff, as required
  • Perform periodic document control functions
  • Support project managers with the formatting, editing and word processing tasks
  • Prepare, edit and assemble reports, proposals, statements of qualification and bids
  • Close out and archiving of project files
  • Support HSE Coordinator with administration duties including:
  • Records management and document control for technical and HSE groups
  • HSE training coordination (booking and tracking)
  • Updating safety training matrix (SharePoint)
  • Recording and submission of meeting minutes
  • Assisting with new Employee Safety Orientation (with HSE Professional)
  • Safety supplies and PPE purchasing (with HSE Professionals)


Skills / Qualifications

  • At least 5 years of administrative experience with business systems and document word processing and control
  • Experience of working within environmental and/or engineering or similar industry preferred
  • Excellent verbal and written communication skills
  • Proficient with MS Office (Word, Excel, Powerpoint, OneDrive, Forms, Teams, Outlook) and Sharepoint and Adobe Acrobat
  • Ability to coordinate with others and work independently and as part of a team
  • Ability to organize workload, identify urgent work items and set priorities
  • Ability to creatively solve problems


Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

Diversity Statement (EEO)

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Wood is a global leader in consulting and engineering across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. At Wood our common purpose is to ‘unlock solutions to the world’s most critical challenges.’ Through the delivery of our Consulting, Project and Operations solutions across energy and the built environment we deliver exceptional returns for our clients, our people, our investors and the communities where we live and work. Visit us at  www.woodplc.com and follow us on Facebook and LinkedIn.