Company: Wood
Skills: Secretarial or Administrative
Experience: 5 + Years
Education: High School/Secondary
Location: Oakville, Ontario, Canada


Overview / Responsibilities

Wood has an opportunity available for an Office Administrative Assistant to support our Project Team in Oakville, Ontario. The administrative assistant will be performing duties such as coordinating and setting meetings and conferences, obtaining supplies, recording and production of formalized meeting minutes, preparing documents and correspondence and maintaining schedules, as required. Required to handle confidential and non-routine information on a daily basis. This position is fixed term for an approximate duration of 1 year.

Key Responsibilities
  • Coordinate and lead the specialized project administrative support to the Project Manager and Project Team.
  • Identify administrative steps needed for successful project completion, modify processes to fit needs as necessary and coordinate those activities and associated communication
  • Coordinate and arrange meetings, prepare agendas, and reserve and prepare facilities
  • Arrange travel plans and itineraries and compiles documents for travel-related meetings
  • Prepare presentations, reports, letters and routine correspondence
  • Assist with the onboarding process, including liaising with HR Manager as necessary, for Personnel mobilization / demobilization, and obtaining project access
  • Responsible for arranging conference calls and responding independently to routine business questions or taking and delivering messages as needed
  • Prepare and manage weekly meeting and minute process. Support Project Managers with meeting organization, minute taking, issuance, endorsement and recording.
  • Organize and maintain file system and file correspondence and other records as needed
  • Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities
  • Perform periodic document control functions


Skills / Qualifications

  • Technical expertise: Word, Excel, PowerPoint, Outlook, Sharepoint, Visio.
  • Minimum of 5 years as an Administrative Assistant.
  • Experience working with EPCM Companies is an asset.
  • Must be local to the GTA (Greater Toronto Area), or willing to relocate at own expense.
  • Authorization to lawfully work in Canada without sponsorship from Wood is required


Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

Diversity Statement (EEO)

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Wood is a global leader in consulting and engineering across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. At Wood our common purpose is to ‘unlock solutions to the world’s most critical challenges.’ Through the delivery of our Consulting, Project and Operations solutions across energy and the built environment we deliver exceptional returns for our clients, our people, our investors and the communities where we live and work. Visit us at  www.woodplc.com and follow us on Facebook and LinkedIn.