Skills: Document Control, Secretarial or Administrative
Experience: 5 + Years
Education: Associates/2 yr Degree/Diploma
In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.
Authorized to work in: Malaysia
- Provision of Engineering document preparation, document management, technical
- assistance, administrative and general support to project team.
- Focal point of project's document management during Project execution until handover to Operation on Electronic Document Management System (EDMS) administration.
- Provide technical support to all disciplines in the project team as may be requested e.g.
- generating any spreadsheet/database, register any project information, prepare TOR or
- Engineering dossier for particular workshop, etc.
- Scheduling and organizing the meeting, take minutes of meeting, etc.
- Supporting and maintaining data management and data processing.
- Manage document filing and retrieval system for reports, correspondences, logs, maps and figures.
- Perform quality check (eg. revision number & description, document title and etc.) and
- validate authenticity of documents before uploading to EDMS.
- Ensure the correct information is timely distributed to the right people.
- Establish and maintain Master Document Registers in cooperation with Project
- Management Team, and contractors/vendors.
- Communicate with the Project Management Team and contractors/vendors on agreed milestones and systems on the handover and close-out of Project activity to ensure consistency in document control requirements.
- Support Project Services Manager in any special assignment may have during the execution of project.
- Coordinate with Project team members and other focal points in other relevant departments including to JV Partners and MPM.
- Contractors, Vendors and Consultants on Document Control related matters.
QUALIFICATIONS AND EXPERIENCE
- Diploma or above in Secretarial or equivalent (basic degree/diploma, etc).
- Minimum 5 years document control related experience in oil and gas industry.
- Must have hands-on experience in Microsoft Office which includes Excel, Words, PowerPoint, Corel Draw and others.
- Have experience in Engineering or Construction project is preference.
- Good command of spoken and written English.
- Willingness to learn and ability to work in a high-pressure environment.
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.
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