Company: Wood
Skills: Secretarial or Administrative
Experience: 3 + Years
Education: High School/Secondary
Location: Chicago, Illinois, United States

Overview / Responsibilities

We have an opportunity for a dynamic, friendly Administrative Assistant to support our engineering consulting team our Chicago office in the O'Hare area.

Are you looking for an opportunity to work with an established engineering consulting firm that values its employee's enthusiasm and technical contributions? We encourage you to apply for this opportunity. We are dedicated to providing the atmosphere to allow individuals to grow. We offer a varied and interesting diversity of projects. We'd love you to join our team of friendly, hard-working, dedicated and collaborative professionals. Our ideal candidate is seeking challenging work and is committed to quality.

Key Responsibilities

  • This is a full time position working Monday through Friday 8:00am to 5:00pm - Some overtime may be required - We are also open to an individual who prefers a part time 30 hours/week schedule
  • Will greet visitors and answer a busy phone line
  • Routine and extensive contact with employees, clients, subcontractors and vendors
  • Oversees office-wide ordering/purchasing of supplies, equipment, vending and marketing merchandise
  • Billing reconciliation of purchasing statements and invoices
  • Will assist Project Managers with project billing
  • Will schedule conference room meetings, order lunches
  • Coordinate office functions including vendor lunches, teambuilding events and social activities
  • Responsible for office facilities maintenance including contacting/ascertaining contractors and communicating with building management/maintenance
  • Schedule conferences and seminars for professional staff
  • Responsible for assisting the Health and Safety Coordinator in the communication of all safety measures and the maintenance of safety and personal protective equipment stock
  • Assist with on-boarding of new hires
  • Other duties to include mail, shipping, copying, report collating, binding and filing

Skills / Qualifications

  • 3 - 5 + years experience in an office environment
  • Excellent phone answering skills and friendly customer service skills
  • Professional demeanor with co-workers, visitors, clients and vendors
  • Excellent verbal, written and interpersonal communications skills
  • Self starter with excellent organizational skills and attention to detail
  • Demonstrated ability to work in team situations with multiple priority management
  • Detail oriented, proactive individual who takes ownership of their work
  • Proficiency in MS Word and Outlook required - Data-base software experience is a plus
  • Previous experience working at an engineering, construction or architectural firm a plus
  • Flexibility to work outside normal business hours as required
  • Must pass drug test and background check

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 45,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Wood is a global leader in consulting and engineering across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. At Wood our common purpose is to ‘unlock solutions to the world’s most critical challenges.’ Through the delivery of our Consulting, Project and Operations solutions across energy and the built environment we deliver exceptional returns for our clients, our people, our investors and the communities where we live and work. Visit us at and follow us on Facebook and LinkedIn.