Company: Wood
Skills: HR - General
Education: Bachelors/3-5 yr Degree
Location: Detroit, Michigan, United States

Overview / Responsibilities

Wood is currently seeking an Office / Operations Coordinator - Automation & Controls to support our CEC business in Warren, Michigan.

This is a critical role, and this individual will assist with the planning and coordination of operational, administrative and payroll activities, and general operations of the Warren, Michigan administrative support team.

This role partners with managers in the business and functional leads to develop and implement solutions to support smooth daily operations of the business and the ability to deploy resources to clients with speed and agility.

  • Operations & Administration :
    • Resource Planning - partner with managers to anticipate staffing needs in professional/technical staff and panel shop; work with HR Business Partner to coordinate appropriate staffing options
    • Onboarding - local onboarding following the pre-employment process to include local operating procedures and HSSE orientation
    • Offboarding - process exits in HR systems, conduct exit interviews and track trends on turnover
    • Immigration for business travel - research and facilitate necessary visas and documentation for international travel
    • Employee Data/Records Management - responsible for maintaining accurate employee data in Job Pocket and Oracle; weekly, monthly and quarterly reporting on headcount, gender and diversity
    • Policies - develop an understanding of Wood policies; interpret, communicate and administer
    • Communications - local conduit for development and delivery of communications related to implementation of new business practices, policies, programs impacting employees
    • Support and participate in emergency response procedures in close coordination with HSSE
  • Payroll:
    • Work closely with Finance manager to accurately and efficiently process weekly, multi-state payroll.
    • Perform timecard audits ensuring accuracy and approval of hours entered by employee
    • Maintain accurate employee records and prepare payroll file for Finance review and submission to ADP
    • Review payroll reports to ensure deductions and elections are processed properly in employee pay
    • Expense Reimbursement - review expenses submitted after manager approval to ensure consistency with company policy and federal tax guidelines in advance of payment.
  • Oversight of Administrative Staff:
    • Provide supervision and daily oversight of duties to front office receptionist and accounts payable clerk
    • Ensure that front office receptionist provides customer service which promotes the Wood/CEC brand
    • Ensure accounts payable clerk performs tasks with accuracy and meets processing deadlines
  • Work with HR Business Partner to transition activities in the legacy CEC business to a centralized, professional services model; advise and influence the business in the way they manage the changes and impact on people and processes.
  • Perform other HR duties as is required.

Skills / Qualifications

  • Bachelor degree (preferred)
  • General knowledge of people practices and ability to understand legislative frameworks
  • Previous experience as an Office Administrator and/or HR Business Partner with payroll experience; ideally in the local office of a multi-national company
  • Previous experience supporting implementation of processes and systems to ensure consistent and efficient management of people and operations
  • Must be proficient in MS suite: Word, Excel PowerPoint, and Teams for reporting, data analysis and presentations
  • Must have prior experience with Payroll and other HR systems

Personal Attributes:
  • Has a service orientation to internal and external clients; being responsive to needs and effectively managing expectations
  • Ability to build robust relationships with peers, management, employees and other stakeholders
  • Ability to deal with frequent change; can handle both routine tasks and take on new responsibilities as needed
  • Has energy and compassion
  • Ability to work in a collaborative, team environment
  • Positive attitude, willing to take on challenges as they are presented
  • Experience working in Oracle is an asset.

Ability to:
  • Generate trust and credibility
  • Influence key stakeholders
  • Work effectively across organizational and geographical boundaries
  • Communicate effectively across diverse teams
  • Meet deadlines in a dynamic and changing environment
  • Build knowledge of business operations and HR policies to anticipate and mitigate risk

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 45,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of over $11 billion. We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets including upstream, midstream and downstream oil & gas, chemicals, environment and infrastructure, power & process, clean energy, mining, nuclear and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in.


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