Company: RigUp
Skills: Budget / Cost Control, Contracts Engineer, Supply Chain Management
Experience: 5 + Years
Education: High School/Secondary
Employment Type: Full Time Contractor
Location: Houston, Texas, United States

In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.

Located in region: North America


Field Contracts Coordinator

 

Administration of activities for complex Contracts on a Project, in a support office or at

 

 

the jobsite. Responsible for maintaining a continuing review of the progress of each

 

 

Contract and providing Management with information regarding any financial, legal or

 

 

technical difficulties. Scope also includes Cost Change Management including preparing

 

 

Change Orders and negotiating with Contractors to obtain settlement. Manages daily

 

 

relationship with Contractors, perform Contract closeouts and maintain records along

 

 

with acting proactively with regards to specific Contract problems.

 

 

 

 

1. Assures commercial aspects of performance aligns with Contract.

 

 

 

 

2. Participates in weekly Construction Project Meeting.

 

 

 

 

3. Proactively records potential changes to Contract.

 

 

 

 

4. Solicits price estimates based on clear definition of work scope change.

 

 

 

 

5. Effectively and efficiently manage changes which include reviewing requests for

 

 

changes, preparing, issuing, and monitoring Change Notices, Change Orders, Commitment Authorizations. Track costs for all changes pending, negotiated settlements and negotiated changes.

 

 

 

 

6. Coordinates with designated staff on procedural activities affecting contractual rights

 

 

and obligations.

 

 

 

 

7. Coordinates with the Project Sharepoint site Owner the setup and use of the Sharepoint

 

 

 

 

site for RFIs and Change Orders. May include obtaining Confidentiality and Access

 

 

agreements, contact information, setting up of tabs and alerts, and training of Contractors

 

 

and Project Team users.

 

 

 

 

8. Coordinates and/or Initiates Contract Change Orders, both in Sharepoint and final

 

 

signed hardcopies.

 

 

 

 

9. Maintains Change Order Log including final log upon closeout.

 

 

 

 

10. Recommends and secures approvals in accordance with Company established

 

 

procedures. Verify exceptions to protocol have been executed as necessary.

 

 

 

 

11. Prepares and organizes contractor meetings for cost/contractual clarifications at

 

 

construction meetings to ensure complete understanding and agreement between

 

 

Company and contractors on all commercial contractual matters.

 

 

 

 

12. Maintains and distributes meeting agendas and minutes outlining expectations,

 

 

required actions and schedules.

 

 

 

 

13. Assists Project Team in solving administrative problems on commitments involving

 

 

monetary expenditure or risk, engineering, commercial specifications or supplementary

 

 

commercial conditions.

 

 

 

14. Administers assigned Contracts maintaining a regular review of progress and

 

 

providing management with information to be used to minimize projected financial or

 

 

technical difficulties.

 

 

 

 

15. Ensures all revised drawings, documents, specs and approved RFIs are captured in the

 

 

Contract via Change Order or other SCM approved method.

 

 

 

 

16. Logs correspondence and maintains Contract files including all final RFI and CO

 

 

document filing in SCM-Drive and Sharepoint.

 

 

 

17. Assigns, reports, tracks and follows up on action items.

 

 

 

 

18. Prepare outgoing correspondence, log and monitor open items.

 

 

 

 

19. Reviews outgoing correspondence for compliance with contract and procedures.

 

 

 

 

20. Reviews and sign all outgoing correspondence as permitted by protocol.

 

 

 

 

21. Assists Project Controls / Cost Control with Contractor related reporting and

 

 

delinquencies.

 

 

 

 

22. Supports Project Controls / Cost Control with auditing invoices to insure items are

 

 

paid in accordance with the Contract.

 

 

 

 

23. Administers Contractual discussions to ensure mutual understanding of Contract

 

 

terms and conditions.

 

 

 

 

24. Participate in Contract Closeout processes when required (coordinate completion of

 

 

Substantial Completion Notification, Closeout Checklist, Release of Lien and Final

 

 

Payment review).

 

 

 

 

25. Prepares final Commitment Authorization and Change Order (as required).

 

 

 

 

26. Manages and file all documentation relating to the Contract.

 

 

 

 

 

Qualifications

1. High school graduate with post-secondary education or equivalent experience.

 

Contract Administration training and/or equivalent experience.

 

 

 

 

2. 3+ years' experience in closely related field.

 

 

 

 

3. Specialized courses and/or experience in pricing, Contract law, negotiations, business

 

 

 

 

administration, risk management. Bid process and contracting experience is a plus.

 

 

 

 

4. Strong computer skills including experience with project management systems.

 

 

 

 

5. Good organizational and planning skills and detail oriented.

 

 

 

 

6. Excellent oral and written communication skills.

 

 

 

 

7. Basic familiarity with contracting and procurement standards, practices, procedures

 

 

and records management.