- Requisition ID: 231118
- Position Title: Operations Shift Administrative Assistant - SDC
- Project: PCAPP
- Location: Pueblo, CO
- Posting End Date: 10/20/2020
- Relocation Authorized: None
- Work Authorization: Possess the right to work in the US without sponsorship
- US Citizenship Required: Yes
- Surety Program: UAP
- Other Requirements: Security Investigation, Drug/Alcohol Testing and Medical Examination, Adherence to AR (Army Regulation) 50-60, random drug and alcohol testing, Badge requirements
The Pueblo Chemical Agent-Destruction Pilot Plant (PCAPP) will safely destroy 2,611 tons of mustard agent in mortar rounds and artillery projectiles stored at the U.S. Army Pueblo Chemical Depot, approximately 25 miles from Pueblo, Colorado. Neutralization followed by biotreatment is the technology selected by the Department of Defense to destroy the Pueblo chemical weapons stockpile. PCAPP began the operations and munition destruction phase as of September 2016.
Candidates for unescorted access to the Chemical Limited Area must successfully clear National Agency Check with Local Check. All employees are subject and agree to random drug and alcohol testing as a condition of employment. Must be physically fit for duty and be able to work safely at an operating plant. Eligible applicants must be a U.S. citizen and successfully go through a government screening process. Based on project goals and objectives, candidates established within the local community are desirable.
PLEASE NOTE: This is a long-term assignment that will require the employee to work on DuPont's Shift Schedule (working up to 12 hours at a time, rotating day and night shifts, on both weekdays and weekends). This shift schedule consists of a 4-week cycle to be worked as follows:
Work 4 consecutive night shifts, followed by 3 days off duty, then
Work 3 consecutive day shifts, followed by 1 day off duty, then
Work 3 consecutive night shifts, followed by 3 days off duty, then
Work 4 consecutive day shifts, followed by 7 days off duty.
After having 7 consecutive days off, the shift schedule starts again with working 4 consecutive night shifts, etc.Role Overview
The Pueblo Chemical Agent-Destruction Pilot Plant (PCAPP) is looking for an Operations Shift Administrative Assistant at the Pueblo, CO location. This position will report to the O&AS Shift Clerk Lead at the PCAPP project. Position provides clerical and administrative support of a responsible and confidential nature to the Operations Organization for the Pueblo Chemical-Agent Destruction Pilot Plant (PCAPP) Project. The individual will exercise a high degree of individual initiative, discretion, diplomacy, accuracy and judgment; independently anticipate problems and changing priorities; alerts departmental managers and may take action to adapt manager's schedule and commitments accordingly; function well in fast paced environment and deals with pressure in a professional and positive manner. The individual will adhere to company and department policies and objectives.
This PCAPP position falls under the scope of the McNamara-O'Hara Service Contract Act of 1965 (SCA). The SCA requires PCAPP to provide employees with benefits and wages no less than the amounts the Department of Labor has established for the location and classification in which the employee will be working.
This is a long-term assignment and will require employees to go on a DuPont Shift Schedule (up to 12 hours on at a time, rotating day and night shifts). Principle Responsibilities:
This position's responsibilities include, but are not limited to, the following:
- Maintain controlled hard copy files of project documents for Operations
- Process, review, log, copy, distribute and file various Operations documentation
- Perform data entry and query functions as needed using InfoWorks (Bechtel's enterprise content management system) and other databases as required, interfacing with Document Control
- Prepare and process documentation for scanning and archiving
- Extract reports and perform a variety of queries using other standard office automation and InfoWorks
- Prepare and distribute notices, agendas, information packets, and minutes
- Provide word processing support, as needed, including correspondence, meeting minutes, proposals, presentations and reports
- Interface with document control personnel to ensure necessary project records are captured. May set up and maintain project files
- Make recommendations for work process improvements, procedures and practices
- Provide support for special assignments, as requested
- Work overtime on an as-needed basis
- Compose routine correspondence as needed
- Complete business independently, as appropriate
- Generate and organize material for meetings or presentations
- Coordinate and ensure smooth flow of information
- Perform other duties as assigned by Office and Administrative Services Manager or Operations Management
- Perform varied clerical and secretarial duties requiring knowledge of programs and procedures related to site administrative activities
- Ability to lift items weighing up to 50lbs
- Grade 21 - Requires a high school diploma or equivalent and 5 years of related experience.
- Must be a U.S. citizen. (Dual Citizenship will be subject to approval.)
- Must be able to demonstrate intermediate skills using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency.
- Must be able to demonstrate intermediate written and verbal communication skills -including office grammar and spelling. A skills assessment will be administered to test proficiency.
- Knowledge of administrative processes and procedures.
- Ability to setup meetings, prepare materials, and produce meeting minutes.
- Ability to handle matters of a sensitive and confidential nature.
- Ability to review deliverables and monitor quality to ensure all products conform to established standards.
- Must be proactive, use individual initiative, follow assignments through to completion, and be attentive to detail, quality of work products, and deadlines.
- Ability to perform multiple tasks and adapt to changing priorities.
- Excellent verbal and written communication skills.
- Excellent organizational skills.
- Strong interpersonal skills and proven record as a team player required.
- Ability to operate effectively in a fast-paced, high-energy work environment.
- Flexibility to work overtime or adjust schedule on short notice, as required.
- Ability to prepare and distribute project correspondence.
- Ability to maintain and order standard office supplies.
- Skilled at maintaining multiple Outlook calendars and scheduling meetings.
- Ability to extract, compile, and analyze data for correspondence and reports.
- Skilled at data entry.
- Experience with InfoWorks or similar ECMS.
- Demonstrated ability to set up and maintain the project or departmental filing systems and procedures.
- Ability to remain current with department technologies, techniques, and services relevant to area of responsibility, and to make recommendations for work process improvements, procedures, and practices.
- Previous administrative experience in engineering, construction, or operations work environments.
- Knowledge of technical vocabularies and terminology common to engineering, construction, or operations environments.
This project is subject to the Army Regulation 50-6, Chemical Surety , which governs persons performing work under the Chemical Personnel Reliability Program (CPRP) and Unescorted Access Program (UAP). Depending on the work performed and the access granted, a government security investigation and other physical requirements (e.g., respirators) may be mandated. Eligibility to be placed in a CPRP or UAP position requires U.S. citizenship. Licenses/Certifications
The following Surety Program marked with an "x" apply to this job:
_____ None / No Program
_____ This position is designated as a Chemical Duty Position and is subject to the requirements of the Chemical Personnel Reliability Program (CPRP). As a condition of employment, candidates and incumbents must favorably complete a series of screenings included but not limited to a personnel security investigation, urinalysis testing, medical exam and respiratory screening, and must meet and maintain personnel suitability and reliability requirements established by Army Regulations.
__ X __ This position is designated as an Unescorted Access Position (UAP). As a condition of employment, candidates and incumbents must favorably complete a series of screenings included but not limited to a personnel security investigation, urinalysis testing, respiratory screening and must meet and maintain personnel suitability and reliability requirements established by Army Regulations. Shaping tomorrow together! Bechtel is among the most respected engineering, project management, and construction companies in the world. We stand apart for our ability to get the job done right-no matter how big, how complex, or how remote. Bechtel operates through four global business units that specialize in infrastructure; mining and metals; nuclear, security and environmental; and oil, gas, and chemicals. Since its founding in 1898, Bechtel has worked on more than 25,000 projects in 160 countries on all seven continents. Today, our 53,000 colleagues team with customers, partners, and suppliers on diverse projects in nearly 40 countries. Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected
veteran status and will not be discriminated against on the basis of disability.