Skills: Regulatory Compliance
Experience: 1 + Years
Education: High School/Secondary
Employment Type: Full Time Salaried Employee
Location: Georgia, United States
Working under the direction of the Georgia Business Unit Manager, is responsible for performing a variety of administrative, secretarial and clerical duties to maintain data base of construction permits, provide information regarding the building inspection process, assisting the building inspectors, and performing other administrative, secretarial, and routine bookkeeping duties.
Responsibilities and Duties:
Perform scheduled assignments between 8:00am and 5:00pm Monday -Friday
Perform daily duties responsibly and safely with respect to private and personal property.
Readily communicate with staff, citizens and builder/contractors as necessary.
Readily communicate with team members.
Maintain data base for tracking permits issued and inspections performed among several client offices.
Be available to assist client staff with additional service as related to our purpose.
Be available to assist team members when called upon.
Perform related clerical and secretarial duties for the office; answers general calls, provides information and assistance to callers and forwards or takes messages as appropriate; composes and prepares correspondence and reports; receives and files documents; maintains calendars and schedules for departmental staff; maintains master departmental calendar.
Perform various administrative support tasks for special projects: involves researching and analyzing information; coordinates related tasks; prepares forms and documents; maintains department records, indexes and logs.
Compiles various reports and documents as requested and on a monthly basis.
Monitors the office supply inventory; orders supplies as needed to maintain adequate levels necessary for daily operations.
Maintain ICC certifications and professional credentials.
Promote professional development by achieving additional ICC certifications, attending training opportunities and consistent study of codes and standards as related to work performance.
Receives, sorts, processes and forwards incoming mail; prepares outgoing mail.
Job Qualifications and Education:
MINIMUM ACCEPTABLE EDUCATION AND EXPERIENCE:
Any combination of education or experience normally equivalent to:
Education: Requires a high school diploma or GED with vocational or technical school training in business, secretarial science or related field. An Associate Degree in Business Administration, or equivalent ICC certification level is a plus.
Experience: At least one (1) year experience as a permit technician. A minimum of two years of experience overseeing daily office operations and performing various administrative and general bookkeeping tasks; any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
KNOWLEDGE, ABILITIES, AND SKILLS:
ICC Permit Technician certification.
General knowledge of the construction industry.
Strong communication skills, both written and oral.
Ability to follow directions.
Ability to maintain a professional appearance, attitude, and conduct.
Must be self- disciplined, able to work without direct supervision.
Ability to work well with people and perform as a member of a team.
Must be able to work in a fast paced environment.
Must possess problem solving skills.
Must possess a positive attitude towards Company and clients.
Ability to establish and maintain effective relationships.
Must have a valid Georgia's driver's license.
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