Company: Bureau Veritas
Skills: Accounting
Education: High School/Secondary
Employment Type: Full Time Contractor
Location: South Africa


Shared Services scope: Southern Africa District (South Africa, Namibia, Namibia, Zambia, Zimbabwe)

Responsible for certain entities within the scope of the district:

  • Ensuring the implementation of the purchase order process controls
  • Receive and manually capture all supplier invoices and credit notes
  • Identification of invoices not received and accruals required as well as reversing of prior month accruals
  • Monitor and reconcile the supplier age analysis and ensure that there are no long outstanding items
  • Accurately and completely reconcile the supplier statement to the AP ledger ensuring all supporting documents are attached and invoices are approved for payment accordingly
  • Ensure that all supplier payments are handled in an organised and timely manner and payments are within the agreed supplier payment terms

 


Responsibilities

Accountabilities

Performance Measures (KPI's)

PURCHASE ORDERS

 

 

  • Ensuring the implementation of the purchase order process controls
  • Analysing the aging of the purchase order listing and goods received listing
  • Ensure accurate matching of purchase orders, goods received notes and the invoice

 


AP CAPTURING OF INVOICES AND CREDIT NOTES

 

 

  • Receive and manually capture all supplier invoices and credit notes
  • Ensure that only approved invoices are captured
  • Accurately and completely capture supplier invoices
  • Ensure all relevant fields are captured completely and accurately
  • Ensure that all costs are allocated to the correct GL accounts and cost centres
  • Identification of invoices not received and accruals required as well as reversing of prior month accruals
  • Ensure all fixed asset invoices are accurately booked
  • Ensure all intercompany invoices are redistributed via the back to back process

 


SUPPLIER AGE ANALYSIS

 

 

  • Perform a monthly reconciliation of the supplier age analysis to ensure that all payments are accounted for and properly posted
  • Monitor the supplier age analysis and ensure that there are no long outstanding items
  • Monthly analysis of all invoices older than 60 days
  • Ensure that supplier accounts are not blocked

 


SUPPLIER RECONCILIATION

 

 

  • Accurately and completely reconcile the supplier statement to the AP ledger ensuring all supporting documents are attached and invoices are approved for payment accordingly
  • Ensure all delivery notes and approved purchase orders are attached where applicable
  • Ensure all credit notes are requested where applicable
  • Timeously follow up on reconciling items to ensure that they are resolved accordingly within the following month
  • Respond to and resolve all supplier related queries in the shortest time possible

 


SUPPLIER PAYMENTS

 

 

  • Transmit creditor reconciliations to treasury for payment
  • Ensure that all supplier payments are handled in an organised and timely manner and payments are within the agreed supplier payment terms
  • Ensure that all remittances and proof of payments are distributed to suppliers and stakeholders timeously, accurately and regularly

 


COMMUNICATION

 

 

  • Ensure professional telephone and e-mail etiquette
  • Deal with stakeholder complaints in a professional manner and escalate to management where necessary
  • Effective follow up on queries with suppliers and stakeholders
  • Liaising with internal and external stakeholders
  • Work with stakeholders and others to resolve account queries where necessary
  • Maintain strong working relationships with finance team including the treasury team and General Ledger accountant team

 


GENERAL ADMINISTRATION

 

 

  • Filing and archiving must be done monthly and must be done accurately and neatly
  • Maintain an efficient and effective filing system
  • Address ad-hoc queries accurately and timeously
  • Clean desk environment must be maintained at all times
  • Run integrity reports and ensure that all transactions are posted timeously
  • Provide documentation as and when required for audits
  • Assist in streamlining the accounts payable process
  • Perform all other tasks assigned by the head of the department or manager
  • Ensure that all monthly deadlines are adhered to

 

 

 

  • Perform a monthly reconciliation of the supplier age analysis to ensure that all payments are accounted for and properly posted
  • Accurately and completely reconcile the supplier statement to the AP ledger ensuring all supporting documents are attached and invoices are approved for payment accordingly
  • Identification of invoices not received and accruals required as well as reversing of prior month accruals
  • Perform all others task assigned to him by the head of department or manager


Knowledge, Key Skills & Experience

Key Behaviours/Competencies

 

 

 

 

  • Qualification in finance, accounting or any other related field
  • Practical work experience as an accounts payable accountant
  • Strong communication and interpersonal skills
  • Time management - able to work under pressure and respect deadlines
  • Decision making and problem solving skills

 

 

 

 

  • Ability to set priorities and exercise independent judgment
  • Ability to work well under the pressure of deadlines
  • Ability to organise high volumes of detail
  • Customer service orientated
  • Planning/Organization/Follow Through
  • High quality of work
  • Accountability
  • Commitment
  • A team player and cooperative
  • Results driven and demonstrates initiative
  • Must be willing to work overtime during month end

 


Shared Services scope: Southern Africa District (South Africa, Namibia, Namibia, Zambia, Zimbabwe)

Responsible for certain entities within the scope of the district:

 

 

 

  • Ensuring the implementation of the purchase order process controls
  • Receive and manually capture all supplier invoices and credit notes
  • Identification of invoices not received and accruals required as well as reversing of prior month accruals
  • Monitor and reconcile the supplier age analysis and ensure that there are no long outstanding items
  • Accurately and completely reconcile the supplier statement to the AP ledger ensuring all supporting documents are attached and invoices are approved for payment accordingly
  • Ensure that all supplier payments are handled in an organised and timely manner and payments are within the agreed supplier payment terms

 


Responsibilities

Accountabilities

Performance Measures (KPI's)

PURCHASE ORDERS

 

 

  • Ensuring the implementation of the purchase order process controls
  • Analysing the aging of the purchase order listing and goods received listing
  • Ensure accurate matching of purchase orders, goods received notes and the invoice

 


AP CAPTURING OF INVOICES AND CREDIT NOTES

 

 

  • Receive and manually capture all supplier invoices and credit notes
  • Ensure that only approved invoices are captured
  • Accurately and completely capture supplier invoices
  • Ensure all relevant fields are captured completely and accurately
  • Ensure that all costs are allocated to the correct GL accounts and cost centres
  • Identification of invoices not received and accruals required as well as reversing of prior month accruals
  • Ensure all fixed asset invoices are accurately booked
  • Ensure all intercompany invoices are redistributed via the back to back process

 


SUPPLIER AGE ANALYSIS

 

 

  • Perform a monthly reconciliation of the supplier age analysis to ensure that all payments are accounted for and properly posted
  • Monitor the supplier age analysis and ensure that there are no long outstanding items
  • Monthly analysis of all invoices older than 60 days
  • Ensure that supplier accounts are not blocked

 


SUPPLIER RECONCILIATION

 

 

  • Accurately and completely reconcile the supplier statement to the AP ledger ensuring all supporting documents are attached and invoices are approved for payment accordingly
  • Ensure all delivery notes and approved purchase orders are attached where applicable
  • Ensure all credit notes are requested where applicable
  • Timeously follow up on reconciling items to ensure that they are resolved accordingly within the following month
  • Respond to and resolve all supplier related queries in the shortest time possible

 


SUPPLIER PAYMENTS

 

 

  • Transmit creditor reconciliations to treasury for payment
  • Ensure that all supplier payments are handled in an organised and timely manner and payments are within the agreed supplier payment terms
  • Ensure that all remittances and proof of payments are distributed to suppliers and stakeholders timeously, accurately and regularly

 


COMMUNICATION

 

 

  • Ensure professional telephone and e-mail etiquette
  • Deal with stakeholder complaints in a professional manner and escalate to management where necessary
  • Effective follow up on queries with suppliers and stakeholders
  • Liaising with internal and external stakeholders
  • Work with stakeholders and others to resolve account queries where necessary
  • Maintain strong working relationships with finance team including the treasury team and General Ledger accountant team

 


GENERAL ADMINISTRATION

 

 

  • Filing and archiving must be done monthly and must be done accurately and neatly
  • Maintain an efficient and effective filing system
  • Address ad-hoc queries accurately and timeously
  • Clean desk environment must be maintained at all times
  • Run integrity reports and ensure that all transactions are posted timeously
  • Provide documentation as and when required for audits
  • Assist in streamlining the accounts payable process
  • Perform all other tasks assigned by the head of the department or manager
  • Ensure that all monthly deadlines are adhered to

 

 

 

  • Perform a monthly reconciliation of the supplier age analysis to ensure that all payments are accounted for and properly posted
  • Accurately and completely reconcile the supplier statement to the AP ledger ensuring all supporting documents are attached and invoices are approved for payment accordingly
  • Identification of invoices not received and accruals required as well as reversing of prior month accruals
  • Perform all others task assigned to him by the head of department or manager


Knowledge, Key Skills & Experience

Key Behaviours/Competencies

 

 

 

 

  • Qualification in finance, accounting or any other related field
  • Practical work experience as an accounts payable accountant
  • Strong communication and interpersonal skills
  • Time management - able to work under pressure and respect deadlines
  • Decision making and problem solving skills

 

 

 

 

  • Ability to set priorities and exercise independent judgment
  • Ability to work well under the pressure of deadlines
  • Ability to organise high volumes of detail
  • Customer service orientated
  • Planning/Organization/Follow Through
  • High quality of work
  • Accountability
  • Commitment
  • A team player and cooperative
  • Results driven and demonstrates initiative
  • Must be willing to work overtime during month end

 


Shared Services scope: Southern Africa District (South Africa, Namibia, Namibia, Zambia, Zimbabwe)

Responsible for certain entities within the scope of the district:

 

 

 

  • Ensuring the implementation of the purchase order process controls
  • Receive and manually capture all supplier invoices and credit notes
  • Identification of invoices not received and accruals required as well as reversing of prior month accruals
  • Monitor and reconcile the supplier age analysis and ensure that there are no long outstanding items
  • Accurately and completely reconcile the supplier statement to the AP ledger ensuring all supporting documents are attached and invoices are approved for payment accordingly
  • Ensure that all supplier payments are handled in an organised and timely manner and payments are within the agreed supplier payment terms

 


Responsibilities

Accountabilities

Performance Measures (KPI's)

PURCHASE ORDERS

 

 

  • Ensuring the implementation of the purchase order process controls
  • Analysing the aging of the purchase order listing and goods received listing
  • Ensure accurate matching of purchase orders, goods received notes and the invoice

 


AP CAPTURING OF INVOICES AND CREDIT NOTES

 

 

  • Receive and manually capture all supplier invoices and credit notes
  • Ensure that only approved invoices are captured
  • Accurately and completely capture supplier invoices
  • Ensure all relevant fields are captured completely and accurately
  • Ensure that all costs are allocated to the correct GL accounts and cost centres
  • Identification of invoices not received and accruals required as well as reversing of prior month accruals
  • Ensure all fixed asset invoices are accurately booked
  • Ensure all intercompany invoices are redistributed via the back to back process

 


SUPPLIER AGE ANALYSIS

 

 

  • Perform a monthly reconciliation of the supplier age analysis to ensure that all payments are accounted for and properly posted
  • Monitor the supplier age analysis and ensure that there are no long outstanding items
  • Monthly analysis of all invoices older than 60 days
  • Ensure that supplier accounts are not blocked

 


SUPPLIER RECONCILIATION

 

 

  • Accurately and completely reconcile the supplier statement to the AP ledger ensuring all supporting documents are attached and invoices are approved for payment accordingly
  • Ensure all delivery notes and approved purchase orders are attached where applicable
  • Ensure all credit notes are requested where applicable
  • Timeously follow up on reconciling items to ensure that they are resolved accordingly within the following month
  • Respond to and resolve all supplier related queries in the shortest time possible

 


SUPPLIER PAYMENTS

 

 

  • Transmit creditor reconciliations to treasury for payment
  • Ensure that all supplier payments are handled in an organised and timely manner and payments are within the agreed supplier payment terms
  • Ensure that all remittances and proof of payments are distributed to suppliers and stakeholders timeously, accurately and regularly

 


COMMUNICATION

 

 

  • Ensure professional telephone and e-mail etiquette
  • Deal with stakeholder complaints in a professional manner and escalate to management where necessary
  • Effective follow up on queries with suppliers and stakeholders
  • Liaising with internal and external stakeholders
  • Work with stakeholders and others to resolve account queries where necessary
  • Maintain strong working relationships with finance team including the treasury team and General Ledger accountant team

 


GENERAL ADMINISTRATION

 

 

  • Filing and archiving must be done monthly and must be done accurately and neatly
  • Maintain an efficient and effective filing system
  • Address ad-hoc queries accurately and timeously
  • Clean desk environment must be maintained at all times
  • Run integrity reports and ensure that all transactions are posted timeously
  • Provide documentation as and when required for audits
  • Assist in streamlining the accounts payable process
  • Perform all other tasks assigned by the head of the department or manager
  • Ensure that all monthly deadlines are adhered to

 

 

 

  • Perform a monthly reconciliation of the supplier age analysis to ensure that all payments are accounted for and properly posted
  • Accurately and completely reconcile the supplier statement to the AP ledger ensuring all supporting documents are attached and invoices are approved for payment accordingly
  • Identification of invoices not received and accruals required as well as reversing of prior month accruals
  • Perform all others task assigned to him by the head of department or manager


Knowledge, Key Skills & Experience

Key Behaviours/Competencies

 

 

 

 

  • Qualification in finance, accounting or any other related field
  • Practical work experience as an accounts payable accountant
  • Strong communication and interpersonal skills
  • Time management - able to work under pressure and respect deadlines
  • Decision making and problem solving skills

 

 

 

 

  • Ability to set priorities and exercise independent judgment
  • Ability to work well under the pressure of deadlines
  • Ability to organise high volumes of detail
  • Customer service orientated
  • Planning/Organization/Follow Through
  • High quality of work
  • Accountability
  • Commitment
  • A team player and cooperative
  • Results driven and demonstrates initiative
  • Must be willing to work overtime during month end

 

 

 

 

Created in 1828, Bureau Veritas is a global leader in Testing, Inspection and Certification (TIC), delivering high quality services to help clients meet the growing challenges of quality, safety, environmental protection and social responsibility.

As a trusted partner, Bureau Veritas offers innovative solutions that go beyond simple compliance with regulations and standards, reducing risk, improving performance and promoting sustainable development.

Bureau Veritas core values include integrity and ethics, impartial counsel and validation, customer focus and safety at work.


Bureau Veritas is recognized and accredited by major national and international organizations.