Company: NES Global Talent
Skills: Bookkeeper, Secretarial or Administrative
Experience: 5 + Years
Education: Bachelors/3-5 yr Degree
Employment Type: Full Time Contractor
Salary: Competitive
Location: Calgary, Alberta, Canada


Our client, a large oil and gas company, is currently seeking an Administrative Assistant for an 11 month contract in Calgary, AB.



You will use your expertise to:

 

 

  • Manage and schedule the Outlook calendar, inbox, events, tasks and contacts and tactically plan, schedule and track all necessary information
  • Maintain organization and preparation in advance for meetings and events (confirm participant availability, develop agendas, ensure timely availability of pre-reads and meeting material, briefing notes, presentations and general correspondence writing)
  • Maintain a close working relationship with the leader to plan travel throughout the year, making sure travel aligns with meetings and other events
  • Balance all interactions including in-person meetings, teleconferences or video conferences and distribute all related materials
  • Assist with vendor management and process payment requests (personal business expenses) and prepare and submit monthly Visa statements
  • Attend meetings as requested, to document action items, key messages, participate and provide support
  • Provide back-up coverage for administrative team

We'd like to review your application if you have…

Must-haves (minimum requirements):

 

 

 

 

  • Five years of related work experience in an equivalent role
  • Three years as a senior administrative assistant handling senior leaders' schedules, large amounts of information and multiple priorities
  • A high school diploma or General Education Diploma (GED)
  • Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
  • Knowledge in setting up, booking and troubleshooting video and Skype conference meetings
  • Professionalism and integrity, acting with discretion and confidentiality
  • Proven high level of attention to detail, undertaking all work in a planned, methodical and accurate manner
  • Alignment with our values of: safety above all else, respect, raise the bar, commitments matter and do the right thing

Preference for:

 

 

 

 

  • A post-secondary education
  • Knowledge of Skype, SAP and Livelink (workflows, shopping carts, Livelink permissions and collaboration rooms)
  • A continuous improvement attitude with a hardworking positive demeanor ready to face a dynamic and changing work environment

Our client, a large oil and gas company, is currently seeking an Administrative Assistant for an 11 month contract in Calgary, AB.



You will use your expertise to:

 

 

 

 

  • Manage and schedule the Outlook calendar, inbox, events, tasks and contacts and tactically plan, schedule and track all necessary information
  • Maintain organization and preparation in advance for meetings and events (confirm participant availability, develop agendas, ensure timely availability of pre-reads and meeting material, briefing notes, presentations and general correspondence writing)
  • Maintain a close working relationship with the leader to plan travel throughout the year, making sure travel aligns with meetings and other events
  • Balance all interactions including in-person meetings, teleconferences or video conferences and distribute all related materials
  • Assist with vendor management and process payment requests (personal business expenses) and prepare and submit monthly Visa statements
  • Attend meetings as requested, to document action items, key messages, participate and provide support
  • Provide back-up coverage for administrative team

We'd like to review your application if you have…

Must-haves (minimum requirements):

 

 

 

 

  • Five years of related work experience in an equivalent role
  • Three years as a senior administrative assistant handling senior leaders' schedules, large amounts of information and multiple priorities
  • A high school diploma or General Education Diploma (GED)
  • Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
  • Knowledge in setting up, booking and troubleshooting video and Skype conference meetings
  • Professionalism and integrity, acting with discretion and confidentiality
  • Proven high level of attention to detail, undertaking all work in a planned, methodical and accurate manner
  • Alignment with our values of: safety above all else, respect, raise the bar, commitments matter and do the right thing

Preference for:

 

 

 

 

  • A post-secondary education
  • Knowledge of Skype, SAP and Livelink (workflows, shopping carts, Livelink permissions and collaboration rooms)
  • A continuous improvement attitude with a hardworking positive demeanor ready to face a dynamic and changing work environment

 


Established in 1978, NES Global Talent provides a complete range of contract and permanent talent solutions to the Oil and Gas, Power, Construction and Infrastructure, Life Sciences, Manufacturing and IT sectors worldwide. With more than 40 offices in 28 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. Offering far more than a traditional recruitment service, we fully support our contractors while they are on assignment with everything from securing visas and work permits, to providing market leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.