Company: Petroplan Houston
Skills: Document Control
Experience: 5 + Years
Education: Bachelors/3-5 yr Degree
Employment Type: Full Time Contractor
Salary: US$30.00 - US$35.00 per hour
Location: Houston, Texas, United States

In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.

Petroplan is seeking a Document Management Associate for our client, an LNG operator based in Houston TX.
The Document Management Associate is primarily responsible for performing Document Management (DM) and Records Management (RM) activities for various LNG Projects as assigned by the Information Management Supervisor and/or Project Director. The Document Management Associate will also process project records and contractor deliverables to ensure compliance with project policies/protocols, coordinate the capture, preservation, and organization of project records, and administrate project document repositories and third-party document management systems.
Duties & Responsibilities

  • Administration and maintenance of project documents in the Document Management System(s) (DMS) for LNG & Midstream construction projects, commercial development projects, and other project initiatives.
  • Coordinates new user account creation and configures appropriate access to project information repositories.
  • Actively monitors, evaluates, and captures project information and records and prepares to upload them to the project DMS.
  • Processes, tracks and coordinates all contractor deliverables, transmittals, and other critical project information
  • Serves as key Document Control interface between the internal project team and key contractors
  • Trains, supports and monitors internal and external project team members ensuring proper compliance to project Document Control protocols.
  • Performs quality checks to ensure that project records are complete, legible and appropriate for submittal to the DMS.
  • Provides end users support and assistance with researching or retrieving documents and basic use of project repositories.
  • Conducts group and individual training as appropriate. Develops training materials in the form of presentations and handout materials.
  • Provides end users support and assistance with researching or retrieving documents and basic use of project repositories.
  • Conducts group and individual training as appropriate. Develops training materials in the form of presentations and handout materials.

Qualification and Experience Requirements

  • Bachelor's degree in Business, Information Technology or Applied Sciences preferred.


  • Minimum 5 years of Engineering Project Document Control and administration of Document Management Systems. Requires proficiency working with Microsoft Office Suite applications, PDF and AutoCAD files formats, document management systems, data entry or other computer input preferred, quality management systems and processes.
  • Certified Document Controller preferred
  • Strong business, technical, technology and project management skills. Proficient in project management tools, methodologies, and technical platforms.
  • Knowledge and proven application of Document Control principles and practices
  • Excellent program/project management skills
  • Excellent interpersonal, verbal, and written communication skills.
  • Knowledge and understanding of Project Information Management Lifecycle process.
  • Strong communication skills.
  • Self-starter with ability to work strategically under minimal direction from supervisor.


Petroplan is a global organisation which specialises in connecting skilled professionals with exceptional contract and permanent career opportunities throughout the oil, gas and energy industry. This has been our focus since Petroplan was formed in 1976.

Our aim isn't to be the largest industry recruitment specialist but rather the best. As such, our recruitment services, contractor management and specialised support is tailored to meet the individual needs of candidates, contractors and clients. Petroplan's local offices across Europe, the Middle East, North America, Asia-Pacific, Africa and Australasia support projects in over forty countries. Our client portfolio includes multi-national corporations, together with niche organisations focusing on a specialist discipline or location.

For more information on how Petroplan can help you, please feel free to visit our About Us page here;

Petroplan is an established Global Recruitment Organization supplying technical manpower and administrative services to the oil, gas and petro-chemical industries. Formed in 1976, Petroplan has over three decades’ experience and knowledge of global staffing markets to support feasibility studies through engineering and construction to ongoing operations and maintenance contracts.

Petroplan holds major global supply agreements with leading oil, gas and chemical operators and main contractors on a sole or preferred supplier basis. Our network of offices and strategic partner organizations provide on-the-ground support for clients and contracted individuals and teams in over 30 worldwide locations.

Our key discipline areas, which we regularly recruit for our clients, cover all phases of oil and gas exploration, production and refining projects:

  • Project management & engineering
  • Quality management 
  • Project controls & services
  • Subsea & pipelines
  • Supply chain management
  • Construction & commissioning
  • Logistics & procurement
  • Start-up management
  • Discipline engineering
  • Operations & production
  • Process engineering
  • Maintenance operations 
  • HSE
  • Well engineering & drilling

Please visit us at for further information on our services and current vacancies.