Skills: HR - General, HR - Recruitment
Experience: 3 + Years
Education: Associates/2 yr Degree/Diploma
Employment Type: Full Time Salaried Employee
Location: Singapore, Singapore

In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.

Authorized to work in: Singapore


  • Responsible for the overall personnel matters of the offshore crews. Assists in monitoring crew movement, transfers, probations and promotions.
  • Assists in matters relating to performance reviews, salary and bonuses required from time to time, such as payment instructions and letters to crew.
  • Attend to crew queries/requests and requests from time to time.
  • Assist Marine Supervisor / Master with the crew change schedule to ensure non disruption to the offshore operations.
  • Ensure proper coordination of travel arrangements for offshore crews in liaison with the crews, Marine Supervisor / Masters, travel companies, crewing agents and manpower service companies where applicable. This includes meet and greet, flights arrangements, accommodations, transport, work permits and work visas, etc.
  • Coordinate the travel arrangements of the offshore crew as required, which include arrangement for Medical Examination/Vaccination, visa, flights and equipment, BOSIET exemption.
  • Coordinate with local agencies for travel arrangements at Philippines and Thailand.
  • Ensure that all logistics arrangements are made in accordance to company policies and guidelines.
  • Assist in Medivacs, if necessary.
  • Coordinate with crewing agencies and manpower service provider in relations to:
  • Recruitment and onboarding of offshore crews.
  • Verifying build up rates, clarifying discrepancies in invoices.
  • Ensure proper documents and licenses validity for the offshore crew under their management.
  • Monitoring crewing agencies' performance and compliance to Rubicon crew guidelines and policies.
  • Verification of crew qualification/documentations and Flag state required certificates.
  • Ensure all documents, licenses, visa, work permit and certificates of crews are valid and current.
  • Coordinate offshore medical examination & vaccinations and the application & renewal of Certificate of Competencies, Certificate of Endorsement, work permit and visa.
  • Coordinate with crewing agencies, manpower and logistic service providers in relation to compliance and application process.
  • Maintain proper records of the crews including completion of bio-data form, facility forms, travel records and the necessary training certificates.
  • Assist Marine Supervisor/Master in maintaining and updating the offshore training matrix for compliance.
  • Coordinate and arrange the training bookings and related logistics for offshore crew for offshore related trainings where required.
  • Provide updates to Facility Superintendent on a monthly basis regarding training progress and/or other issues that needs to be addressed.