Skills: Accounting, Customer Service, Secretarial or Administrative
Other Skills: Front Desk Clerk, Data Entry Clerk, Travel Coordinator, Front Desk Executive
Experience: 5 + Years
Education: High School/Secondary
Employment Type: Full Time Salaried Employee
Salary: Non-Exempt $15 USD / hour
Location: Houston, Texas, United States

In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.

Authorized to work in: US

Roles & Responsibilities
Attend to visitors and manage inquiries on the phone and face to face. Provide general administrative and clerical support. 

  • Greet and welcome guests as soon as they arrive at the office
  • Answer, screen and forward incoming phone calls
  • Ensure reception and conference room areas are tidy and presentable
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Restock and maintain organized kitchen area
  • Organize catering for meetings when needed
  • Manage shipping and basic logistics (FedEx, USPS, Courier, etc.)
  • Perform other clerical receptionist duties such as filing, photocopying, and faxing
  • Data Entry including accounting, travel details and general clerical duties
  • Attention to detail
  • Flexibility to work on multiple tasks without compromising results
  • Ability to be resourceful and proactive when issues arise

Minimum Requirements

  • High School Degree
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Be a team-player and be able to work on own initiative in a dynamic and challenging environment
  • Maintain integrity and confidentiality

Desired Qualifications

  • Entry-Level Accounting Experience
  • Previous travel coordination experience
  • Ability to remain calm in a crisis