Company: Snelson Companies, Inc.
Skills: Accounting, Operations Management, Payroll
Experience: 5 + Years
Education: Bachelors/3-5 yr Degree
Employment Type: Full Time Salaried Employee
Salary: 1200-1800 per week DOE with field uplift and Per-Diem when working onsite
Location: Ceres, California, United States

In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.

Authorized to work in: US


TITLE:

Project Cost Control Specialist

REPORTS TO:

Regional Cost Controls Manager

DEPARTMENT:

Western Region

 

 

SUMMARY:

  • Must be willing to travel throughout California
  • Coordinate with Project Managers/Superintendents/Cost Controls Manager
  • Complete Daily Labor, Material, Equipment and Subcontractor Timesheets
  • Payroll Entry and Processing
  • Complete Daily project cost tracking & Invoice Approvals
  • Compare/report actual to budget
  • Review project progress billings

 

JOB DIMENSIONS:

  1. Supervision Received
  • Receives functional direction from Regional Cost Control Manager, Project Manager and Superintendent(s)
  1. Supervision Exercised
  • Manage a staff including clerks, payroll, accounting and receptionists, if applicable
  1. Contacts
  • Internal - Project crew, Foreman, Senior SCI Management, Regional Cost Control Manager, Project Engineers, Project Managers, Superintendents, and Regional VP
  • External - Maintains external contact with client, inspectors, agencies, municipalities, subcontractors and vendors, if required
  1. Principle Responsibilities

Project Requirements

  • Provide SCI Management and Project Supervision with timely and accurate cost reporting on project costs and provide support for the forecasting of revenues, costs and gross margins on critical operations

Pre-Construction

  • Understands construction contract
  • Work with the Project Manager to clearly understand scope of work, budget & phasing structure
  • Understand all PLCA and applicable union contracts, union payroll rules and rates
  • Secure local banking / check cashing support as required

Mobilization Stage

  • Assist in yard & site build-up
  • Establish contact with support agencies, i.e. county, federal, vendors, etc.
  • Work with Purchasing Manager to establish accounts with vendors
  • Meet client representatives to ensure contractual obligations for their office setup are met, if required
  • Attend and participate in union pre-job meetings

Construction Phase

  • Initiate orientation of new employees working with onsite SH&E Supervisor. Review new-hire packets, enter all new hires and re-hires in Spectrum, process paperwork and forward to HR and payroll at the corporate office promptly (no less than weekly)
  • Attend & participate in daily Foreman meeting
  • Prepare daily timesheets for the Foreman. Keep timesheets updated daily with changes in crew, equipment, subcontractors & phases. Have ready for Foreman/Superintendents by 3 pm daily
  • Work with Foreman & review daily labor and equipment reporting on timesheets.
  • Procure daily progress reports from all Subcontractors onsite
  • Transfer timesheet information into payroll documents, and accurately upload and balance time in accounting system daily
  • Be initial point of contact for all visitors to the Field Administrative Office
  • Keep Master Employee List, UA Travel Pay Spreadsheet (if applicable), Posting Journal & Equipment List updated daily
  • Process & print payroll each week. Stuff paychecks & sort by crew for distribution to Foreman on Friday mornings
  • Review and process field purchase orders/receiving documents and scan to corporate office
  • Process and approve accounts payable and subcontractor invoices in Spectrum
  • Prepare daily cost reports comparing the budget to the actual. Review as required with field supervision and home office project management
  • Prepare weekly reports unique to the particular customer
  • Review and/or assist in preparation of change orders
  • Administer credit cards, cellular phones, gas cards
  • Code & process P-card transactions using Expense Track
  • Manage petty cash
  • Prepare all layoff checks and termination paperwork. Process and send copies to corporate office
  • Establish and maintain equipment identification methods for both rentals and company owned equipment
  • Manage office equipment procurement and operation. Secure office furniture and supplies for field office
  • Become familiar with local statutory requirements in areas of vehicle licensing and property taxes. Secure appropriate licenses and permits
  • Work with the Project Manager to procure any hydrant permits, water meters & business licenses
  • Maintain files on all rental equipment & Subcontractors on the project
  • Photograph equipment on arrival and departure
  • Take progress photographs of construction
  • Complete all required Month End Reports by required deadline

Demobilization Stage

  • Clean up all the loose ends on the project, complete final layoff's and demobilization of the yard
  • Prepare historical records as appropriate for the type of project
  • Complete project closeout on the Cost Report & process final vendor invoices

 

 

 

  1. Job Knowledge
  • Experience in working independently, ensuring smooth flow of information and maintaining confidentiality
  • Oral and written communication skills; skill in business usage of English language
  • Demonstrated computer skills in areas of word processing, data base, MS Project and spreadsheet applications
  • Knowledge of fundamental filing systems and procedures
  • Minimum 5 years in the construction/accounting industry is preferred
  • Strong organizational skills required
  • Union payroll experience preferred