Company: Hydrasun Limited
Skills: Document Control, Secretarial or Administrative, Student / Recent Grad
Experience: 2 + Years
Education: High School/Secondary
Employment Type: Full Time Salaried Employee
Location: Stockton-on-Tees, England, United Kingdom

In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.

Authorized to work in: United Kingdom


Hydrasun is a leading specialist provider of integrated fluid transfer, power and control solutions to the energy industries, successfully delivering flexible hose, integrated instrumentation products, umbilical solutions and integrity management services worldwide.

We are recruiting for a Project Administrator for our Teesside office to provide all aspects of administrative duties in support of the Hydraulic Projects Team, interfacing with all Teesside Branch Members, various sales channels and with Internal and External Customers. The successful candidate will be delivering documentation packages to customers in line with specific defined requirements. This will involve production, revision and submission of final documentation.

Essential Experience, Competencies and Qualifications

  • A levels (or equivalent) at A-C level in English, Maths and IT subjects
  • Administration experience gained within an Engineering Environment
  • Ability to communicate effectively with all levels of staff, both written and orally
  • Competent in the use of Microsoft Word, Excel and Adobe Acrobat
  • Excellent attention to detail
  • Ability to plan and organise workload to ensure all deadlines are met.
  • Able to demonstrate a flexible, "can do" approach to their work
  • Proven skills in presenting

Desirable Experience, Competencies and Qualifications

  • Experience gained within a product supply environment
  • Understanding of Document Control principles
  • Technical background
  • Knowledge of Quality Management Systems

Duties will include but not be limited to:

  • Organise Travel Arrangements & Accommodation for travelling members of the team.
  • Prepare Work Pack Organisation for project work (collate HSE documents, technical documents etc for the team to use on site.)
  • Prepare Document Pack Build Up (build up final documentation packages, with guidance from senior managers as to what needs to go in).
  • Input Manpower Planner (control/log our planner for us).
  • Input and track Equipment Planner/Log. This would apply to both Hydrasun owned equipment and hired equipment.
  • Collate official minutes from our Hydraulic Service meetings. To ensure clarity and clear objectives.
  • Follow up on all Quotations issued to maximise business
  • Produce specific documentation in accordance with both Hydrasun and customer defined formats & requirements.
  • Interface with internal Hydrasun Sales Channels regarding the provision of specific documents and compilation of submissions to customers.
  • Follow documentation requirements schedule and expedite as necessary. Submit documentation in line with defined timetables and in the manner prescribed in the Hydrasun QMS or customer defined instructions to vendors.
  • Review specific customer feedback regarding documentation, liaise with relevant Sales Channel, revise accordingly and respond in order to facilitate timely final invoice submission and payment.
  • Assist in ongoing customer satisfaction is assured in respect of supporting documentation. Facilitate any Customer issues through relevant Sales Channel.
  • Assist in the development of project and corporate specific procedures, and reporting formats to meet Customer requirements.
  • General understanding of Health, Safety, Environmental and Quality responsibilities
  • Contribute towards the development of a continuous improvement culture within the Teesside branch.
  • Support Proposals & Tenders Department with completion of questionnaires and compilation of tenders/prequalification documentation.
  • Perform prescribed quality checks on all documentation processed through DCC prior to submission through client endorsed systems.
  • Assist in creation, management and implementation of DCC manuals, protocols and processes
    .

Hydrasun is a leading specialist provider of integrated fluid transfer, power and control solutions to the energy industries, successfully delivering flexible hose, integrated instrumentation products, umbilical solutions and integrity management services worldwide.

 

Our product and service offering is driven by customer requirements to continuously improve safety, quality, technical integrity, reliability, environmental awareness and value for money. Through our established global network of operational bases and partnerships we offer:

 

•Fluid Transfer
•Integrity Management
•Umbilicals & Subsea Connectors
•Hydraulic Power & Control
•Instrumentation & Process Control
•Engineering & Technical Support

 

Hydrasun currently exports to around 60 countries, which has included developing significant sales in countries such as Angola, Brazil and USA. The company has international operational bases established in Azerbaijan, Kazakhstan, UAE, Brazil and The Netherlands as well as a further presence in West Africa and the US Gulf of Mexico.

 

The company’s global staff numbers have increased by around 100 in the past year to a total workforce of nearly 600 currently.

 

Hydrasun was recently awarded the coveted Overall Global Business of the Year at the Northern Star Business Awards 2012, along with awards for Achievement in International Business and Outstanding Contribution to Society.