Company: Petroplan London
Skills: Contracts Administration
Experience: 8 + Years
Education: Associates/2 yr Degree/Diploma
Employment Type: Full Time Contractor
Salary: Negotiable
Location: London, England, United Kingdom

In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.

Petroplan are looking to recruit a Supply Chain Assistant for a major Oil and Gas client to be based in London on a contract basis.

Job Spec:

Reporting to C&P Manager the Supply Chain Assistant's main responsibilities will be to support the supply chain team based in the London.

The role will include support to Contracts & Procurement, Materials, Logistics & Customs and to Quality Assurance/Quality Control.

The Supply Chain Assistant is to be responsible for:

Maintenance of personnel trackers and service receipting of all contractors timesheets.
Liaison to support invoice queries in relation to contractor's services.
Procurement support - buyer role for certain aspects of procurement and generation of Work Order Requests (to include for logistical services, inspection activities and manpower).
Manage new supplier registration with London Compliance.
Update the Tender Board Register.
Maintain the onsite and offsite archive list to ensure document register maintained accurately.
Assist with house-keeping of procurement system.
Provide general administration support in relation to Invitations to Tender.
Support Buyers and Logistics with the expediting of orders. Ensure vendors submit weekly reports on order status and assist Logistics with updating of the main register. Distribute the monthly overdue orders report and assist with securing updates and closure of orders.
Assist Buyers with the closing of OSDs with suppliers.
Review vendor/manufacturer supplied Inspection & Test Plans after the addition of comments to identify where there is a requirement for attendance by Third Party Inspection.

About Petroplan:

Petroplan is a global organisation which specialises in connecting skilled professionals with exceptional contract and permanent career opportunities throughout the oil, gas and energy industry. This has been our focus since Petroplan was formed in 1976.

Our company aim isn't to be the largest industry recruitment specialist but rather the best. As such, our recruitment services, contractor management and specialised support is tailored to meet the individual needs of candidates, contractors and clients. Petroplan's local offices across Europe, the Middle East, North America, Asia-Pacific, Africa and Australasia support projects throughout forty countries. Our client portfolio includes multi-national companies, together with niche organisations focusing on a specialist discipline or location.

For more information please feel free to visit our website

Petroplan is an established Global Recruitment Organization supplying technical manpower and administrative services to the oil, gas and petro-chemical industries. Formed in 1976, Petroplan has over three decades’ experience and knowledge of global staffing markets to support feasibility studies through engineering and construction to ongoing operations and maintenance contracts.

Petroplan holds major global supply agreements with leading oil, gas and chemical operators and main contractors on a sole or preferred supplier basis. Our network of offices and strategic partner organizations provide on-the-ground support for clients and contracted individuals and teams in over 30 worldwide locations.

Our key discipline areas, which we regularly recruit for our clients, cover all phases of oil and gas exploration, production and refining projects:

  • Project management & engineering
  • Quality management 
  • Project controls & services
  • Subsea & pipelines
  • Supply chain management
  • Construction & commissioning
  • Logistics & procurement
  • Start-up management
  • Discipline engineering
  • Operations & production
  • Process engineering
  • Maintenance operations 
  • HSE
  • Well engineering & drilling

Please visit us at for further information on our services and current vacancies.