Company: Amec Foster Wheeler
Skills: Project Controls
Experience: 1 + Years
Education: Tech/Vocational Cert/Apprenticeship
Location: Newcastle upon Tyne, United Kingdom
Status: Active

In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.

Overview / Responsibilities

Role Summary


This new position is required immediately to support the Business Systems team in introducing key changes within the business; to enable compliance with audit requirements (primarily Sarbanes-Oxley –SOX); to drive efficiencies in the management of project financials and to position the business for anticipated introduction of new financial systems and ways of working.

This key role involves taking responsibility for ensuring correct financial and commercial information is held against our projects, numbering around 2000, working closely with the Project Managers, commercial team and others within the business.  Looking forward to 2017, the role will expand to cover project invoicing. The role is key in helping to ensure correct financial reporting on projects and efficient cash-flow. The individual will work within a small Business Systems team who will also be carrying out set-up and update of projects, and entry of budgetary information to match contracts and approved cost calculations.


Key Duties and Responsibilities


  • Accurate and timely creation and update of projects on the system (Agresso) following appropriate checks against contract documentation and associated approvals
  • Liaison with Project Managers, commercial team and others to clarify discrepancies
  • Accurate and timely creation and update of proposal and project budgets on the system, carrying out additional checks to ensure appropriate approval and accuracy
  • Management of workflow approval processes for project and budget set-up/update to be introduced in 2016/2017
  • Contribute to development of these internal business process improvements to ensure efficiencies maximised and data accuracy maintained
  • In 2017 -Introduce and carry out a billing function for Project Managers, with support of additional Business Systems team staff
  • Ensure this billing system leads to improved invoicing frequency and cashflow benefits; invoices raised accurately to match contract and on timely basis
  • Ensure accurate documentation of all correspondence and approvals where not system-based, ensuring SOX compliance
  • Input to new policies and procedures to support new business processes
  • Assistance to other Business Systems Team members as required
  • Ensuring that Project Managers carry out corrective actions/project updates where identified
  • Ensuring all Change Orders are correctly reflected on the system
  • Support the Head of Business systems in identifying opportunities for streamlining and efficiencies together with cost saving initiatives

Key Objectives


  • Support the Business Systems Team in the introduction of new project approval, set-up and update procedures, including budget approvals and entry on the system (Agresso)
  • Improve efficiencies and ensure compliance by ensuring project financial data correct on the system and reducing/eliminating corrections to reported project finances
  • Support the Business Systems Team in the introduction of an invoicing function for Project Managers
  • Improve cashflow within the business by ensuring regular timely and frequent invoicing



Skills / Qualifications

  • Good overall knowledge of project management terminology and practice, particularly financials, preferably gained in a large Engineering/Environmental Consultancy business
  • Good basic commercial knowledge of contract types, pricing arrangements, understanding of basic contract terms, preferably gained within an engineering business
  • Confident attitude; ability to question and challenge others to ensure supplied data is correct
  • Excellent communication skills; ability to communicate with technical staff of all levels
  • Helpful but also assertive and persuasive manner to ensure technical staff complete required actions promptly
  • Demonstrable high levels of attention to detail and accuracy
  • Highly numerate, excellent written communication skills
  • Ability to work under pressure particularly around financial reporting periods
  • Highly competent in Microsoft Office applications –in particular Excel; ability to understand different costing models
  • Experience of Agresso (Project Module) or similar ERP project reporting highly desirable
  • Experience in formal PM training an advantage i.e. APM, PRinCE2 or equivalent
  • A continuous improvement mindset, committed to introducing procedural and practical efficiencies in project management financial administration, with demonstrable improvements to the bottom line in project financial performance

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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