Company: Amec Foster Wheeler
Skills: Secretarial or Administrative
Experience: 1 + Years
Education: Tech/Vocational Cert/Apprenticeship
Location: Leamington Spa, United Kingdom
Status: Active

In order to apply for this position, applicants MUST meet the following criteria. If your resume does not match these criteria, you will not be able to apply for this position.

Overview / Responsibilities

An opportunity exists for an experienced Project Support Secretary to join our business in Leamington Spa.  You will support the needs of project, proposal and Business Unit activities and your key responsibilities will include:

  • Managing holiday booking for the team
  • Project administration including registering, filing, archiving/retrieval and data entry;
  • Monitoring leads and proposals for the team
  • Collating information to support Project Managers, Project Directors and Business Unit Managers utilising Word, Excel, Powerpoint and other packages as required for month end processes etc
  • Arranging internal meetings including setting up/taking down meeting rooms, providing supporting information and arranging catering;
  • Arranging external meetings including travel/accommodation;
  • Arranging travel/accommodation/car hire;
  • Telephone answering/message taking & distribution;
  • Production of outputs using templates and standards and interface with Graphics team on production quality including DTP;
  • Supporting and administering team diary management
  • Utility search and monitoring
  • Managing cashflow through regular invoicing
  • Organising formal and informal customer feedback requests
  • Electronic filing of information
  • Administration of bids and proposals
  • Research on procedures, approaches, products and suppliers
  • Updating resource plans on a monthly basis
  • Supporting on Health and Safety investigations and data reporting
  • Updating and printing of drawings using AutoCAD
  • Arranging and administration of project and technical review meetings
  • Administration of digital collaboration tools such as ProjectWise and SharePoint


In addition you will be required to undertake tasks to support the office which include but are not limited to: 

  • Reception duties on a rota basis as allocated by the Facilities Manager – including meet & greet, message taking, dealing with post/couriers/deliveries, co-ordination of meeting rooms/pool equipment and garage/car park management
  • HSSEQ duties as required including fire warden, first aid, DSE Assessor, legionella monitoring, environmental management etc
  • MFD/printer/copier support
  • Housekeeping activities as required
  • Other ad-hoc facilities tasks as necessary

Skills / Qualifications

This role requires a well presented, proactive and positive individual who is well organised and able to work calmly under pressure. You will be flexible and able to work closely with other team members to ensure that a high standard of service delivery is maintained. You will be required to provide support to all E&I staff regardless of location and Business Unit as required. You will be competent in Word and Excel. The role will require a wider range of IT capabilities and therefore you should be willing and able to expand your skills to include other packages (i.e. AutoCAD, ProjectWise, Powerpoint, Desktop Publishing and MS Project) as required.


This is a full time position although part time hours, job sharing and flexible working arrangements will be considered.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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