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Administrative Associate

Shell Global Solutions (US) Inc
Updated: May 1 2013
Desired Expertise: Secretarial or Administrative
Experience: 5+ years
Minimum Education: High School/Secondary
Location: Houston, TX, US
Reference Code: 36251
Job Status: Closed - No longer accepting applications
Work Authorization: North America
Job Description:

Responsibilities :

This role is part of a team that provides administrative support for technical and commercial staff with some guidance from the Team Lead.


  • SERP Time Writing and SAP TMS/expenses 1st line support
  • Staff on- and offboarding and all activities related to same
  • Assist with meeting logistics
  • Book complex trips and visas
  • Document management; Download and upload files in Livelink and Sharepoint
  • Prepare business documents using Shell templates
  • Filing activities
  • Work with events coordinator to arrange off-site workshops, conferences, meetings, events
  • Enter data in IQNavigator, as applicable
  • Coach technical staff with administrative tasks which do not fall under the Administrative Service Unit menu of activities. This includes use of the available self-help tools
  • Usage and administration of departmental credit cards for defined low value, low risk procurement
  • Create and update organograms
  • Assist with job postings
  • Assist with departmental HSSE administrative tasks
  • Assist Managers with calendar updates as needed
  • Department Move Coordinator - assist with move, serving as focal point for supporting department
  • Assist with special copying/scanning needs

Desired Skills:
Requirements :

  • High School Diploma
  • Must be able to legally work in the US
  • Proficient with standard Microsoft Office software (Office 2007 applications)
  • 5-10 years of Work Experience; experience in the Oil and Gas Industry is a plus
  • Experience with being the LEAD admin associate for one or more business teams, supporting managers and a number of business clients
  • Demonstration of leadership attributes: authenticity, performance (delivering results), collaboration, growth (proactive efforts to increase contributions to the business)
  • Experience with Livelink or Sharepoint
  • Good interpersonal skills and a strong customer service attitude
  • Attention to detail
  • Able to manage priorities and to work independently as appropriate

Employment Type: PERMANENT

This Position Is Closed to New Applicants

This position is no longer open for new applications. Either the position has expired or was removed because it was filled. However, there are thousands of other great jobs to be found on Rigzone.

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