•The Document Controller will provide project and engineering data and document control support in the daily performance and operation of Projects Directorate projects. This position coordinates with project staff on all document control issues, processes project documents, drawings and electronic files, scans documents and enters documents into the document control repository software, distributes documents and posts to eRoom site as directed, files documents and maintains project electronic and hard copy files, participates in conducting on-site audits of contractor's document control systems, coordinates on design reviews.
•Keep project documents with a controlled reliable audit trail.

•Coordinate with project manager and project staff for assigned project on all document control issues and attends scheduled project meetings.
•Process project documents for assigned project in accordance with project policies and procedures.
•Perform records management functions including date stamp and copy correspondence, assign and check file code numbers and distribution lists, scan documents and enter documents into the document control repository software, distribute documents, maintain files, retrieve documents as requested and make additional copies as required.
•Post documents to the e-Room web collaboration site as directed and assists staff how to use e-Room.
•Convert electronic documents to Adobe Acrobat (PDF) files and enters into the document control repository software as required.
•Assist project staff to implement document control policies and procedures. Assists in the development/updating of policies and procedures as required. Coordinates records management policies and procedures with other entities as required.
•Train temporary data entry staff on document control repository software and project processes.
•Coordinate the reproduction by outside vendors as required.
•Support claims and litigation requirements with document retrieval.
•Assist in implementation of an Enterprise Content Management System (ECM) as required and assists in training project staff on use of the ECM system.
•Coordinate with project manager on distribution of design review packages and project baseline documents.
•Assist in conducting QA/QC audits or interim peer reviews of contractor document control systems.
•Assist project personnel, as required, with special duties and/or ad-hoc projects.
•Assess information flow for workflow analysis and planning.

•COMMUNICATION: good written and verbal communication, organized thought processes, polite and respectful of others, adapts presentations to the audience.
•ANALYSIS/PROBLEM SOLVING: thoroughly thinks out and evaluates alternatives, innovative problem resolution, pro-active approach, initiative to resolve problems.
•WORKLOAD MANAGEMENT: works with little direction and supervision, timely completion of projects, makes time for unplanned assignments, adapts to changing priorities
•ETHICS AND INTEGRITY: perceived fairness; tolerance; honesty; consistent in application of policies and procedures.
•SELF DIRECTED: acts independently; accomplishes goals without direct management supervisor or relying on other team members; understands gaps in personal skill set and knows where to go to acquire the support needed to get the job done.
•SPECIALIZED KNOWLEDGE: specialty field of knowledge is up to date and properly applied.
•ACTION ORIENTATION: persists and finishes projects despite obstacles, or redirects when necessary; takes action and addresses opportunities with little supervision; takes extra steps to prevent mistakes or create opportunities.

This Position Is Closed to New Applicants

This position is no longer open for new applications. Either the position has expired or was removed because it was filled. However, there are thousands of other great jobs to be found on Rigzone.